Executive Assistant

Smart Resources Group; South Salt Lake (UT); On-site; USD 82,000 - 92,000; Full time

Job summary

Smart Resources Group in Salt Lake City, UT is seeking an Executive Assistant to provide administrative and organizational support to executive leadership. You will manage calendars, prepare materials, and liaise with employees, partners, and vendors.

The role requires a high school diploma, proficiency in Microsoft Office, and the ability to handle confidential information while prioritizing multiple tasks to support senior leaders.

Qualifications

• High school diploma required.
• Experience in administrative or executive assistant roles preferred.
• Proficiency with the Microsoft Office suite.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling.
• Coordinate meetings and prepare agendas, documents, and other materials.
• Take meeting minutes and track follow-up items.
• Draft and format correspondence, reports, and presentations.
• Monitor emails and calls, routing as needed.
• Maintain organized records and filing systems.
• Handle confidential information with discretion.

Skills

Calendar management

Meeting coordination

Correspondence drafting

Record keeping

Confidentiality

Prioritization

Education

High school diploma

Business administration training

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Location: Salt Lake City, UT Employment Type:Full-Time Annual Salary: $82K-$92K

We are seeking an Executive Assistant to provide administrative and organizational support to executive leadership. The right person will play an important role in keeping day-to-day administrative functions organized while communicating with employees, community partners, government agencies, vendors, and other contacts.

Responsibilities

• Manage executive calendars, appointments, meetings, and scheduling.
• Coordinate meetings and prepare agendas, documents, and other materials.
• Take meeting minutes and assist with tracking follow-up items.
• Draft, proofread, format, and distribute correspondence, reports, presentations, and other documents.
• Monitor and route phone calls, emails, correspondence, and requests.
• Maintain organized electronic and physical records and files.
• Handle confidential and sensitive information appropriately.

Qualifications

• Previous administrative, executive assistant, office management, or similar experience preferred.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with calendar management and meeting coordination.
• Ability to manage multiple priorities and deadlines.
• Ability to maintain confidentiality when working with sensitive information.

Education

• High school diploma or equivalent required.
• Additional education or training in business administration, office administration, public administration, or a related field is a plus.