Executive Admin Assistant 173643

JND; Englewood Cliffs (NJ); On-site; USD 42,705 - 45,460; Full time

Benefits offered by this job

Medical Insurance (Health, Dental & Vision)

Paid Time Off

401K

H1B/Green Card Sponsorship

Hands-on experience at global industry leader Samsung

Opportunities for career advancement

Job summary

JND is seeking an Executive Admin Assistant in Englewood Cliffs, NJ. This position provides high-level administrative support to senior executives, ensuring smooth office operations and effective communication.

The ideal candidate holds a Bachelor's degree and has 3-5 years of experience in a similar role. Proficiency in Microsoft Office and bilingual skills in English and Korean are highly preferred. The role offers flexible working hours and opportunities for career advancement.

Qualifications

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Exceptional communication and interpersonal skills.
• Bilingual in English and Korean for business communications.

Responsibilities

• Manage and prioritize the executive's calendar and schedule meetings.
• Act as the primary point of contact for internal and external stakeholders.
• Assist in the planning and execution of special projects and initiatives.

Skills

Administrative Support and Communication Skills

Organizational and Project Management Skills

Office Productivity Suites e.g. MS Office

Confidentiality and Discretion

Education

Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Office Suite

Job description

Job Details

• Job Title: Executive Admin Assistant
• Job Type: Fulltime, Hourly
• Korean Bilingual Highly Preferred
• Bachelor's degree in related field with 3+ years of EA experience or in a similar role

Location

• 700 Sylvan AVE Englewood Cliffs, NJ, US

Benefits

• Medical Insurance (Health, Dental & Vision)
• Paid Time Off
• 401K
• H1B/Green Card Sponsorship for qualified employee
• Hands-on experience at global industry leader Samsung
• Opportunities for career advancement

Compensation

$31-33/hr

Top Skills

• Administrative Support and Communication Skills
• Organizational and Project Management Skills
• Office Productivity Suites e.g. MS Office (Word, PowerPoint, Excel)
• Confidentiality and Discretion

Summary

The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth operation of their office and facilitating effective communication and coordination. This role requires a proactive, detail-oriented professional with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Administrative Support:
  • Manage and prioritize the executive's calendar, schedule meetings, and coordinate appointments.
  • Prepare and organize travel itineraries, including booking flights, accommodations, and transportation.
  • Handle correspondence, including emails, letters, and reports, ensuring accuracy and professionalism.
• Communication and Coordination:
  • Act as the primary point of contact for internal and external stakeholders.
  • Prepare and distribute meeting agendas, minutes, and follow-up actions.
  • Liaise with other departments to ensure seamless collaboration and project execution.
• Project Management:
  • Assist in the planning and execution of special projects, events, and initiatives.
  • Monitor project timelines, budgets, and deliverables to ensure successful outcomes.
  • Confidentiality and Discretion:
    • Maintain strict confidentiality of sensitive information.
    • Provide support in preparing presentations, reports, and other confidential documents.
  • Office Management:
    • Oversee office operations, including supplies, equipment, and vendor relationships.
    • Ensure a well-organized and efficient work environment.

  Qualifications

  • Bachelor's degree in Business Administration, Communications, or a related field.
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, time management, and multitasking skills.
  • Exceptional communication and interpersonal skills.
  • Ability to work independently and as part of a team in a dynamic environment.
  • English/Korean bilingual – business communications.
  • Experience in a corporate or executive office setting.
  • Familiarity with project management tools and software.
  • Multilingual abilities (e.g., English, Korean, or other languages) are a plus.

  Working Conditions

  • Full-time position with occasional travel as required.
  • Flexible working hours to accommodate executive schedules.