Executive Assistant & Accounting Support - 4-Day Week

Key Staffing, Inc; Bakersfield (CA); Vor Ort; USD 28.000 - 40.000; Vollzeit

Benefits dieser Stelle

Four 9-hour days (Fri off)

Pay up to $25/hour

Zusammenfassung

Key Staffing, Inc. in Bakersfield, CA is seeking an Administrative Assistant / Executive Assistant to support a busy professional office.

The ideal candidate has strong administrative and accounting experience, can work independently, greet clients professionally, and learn new systems quickly. You will handle accounts payable and receivable, process invoices and assist with check runs, manage appointments, and use QuickBooks for bookkeeping.

Qualifikationen

• Experience in a professional office environment.
• Strong written and verbal communication skills.
• Excellent grammar and spelling.
• Strong organizational and time-management skills.
• Ability to work independently and take initiative.
• Ability to learn new systems and processes quickly.
• MS Office skills including Outlook, Excel, Word.
• Ability to interact professionally with clients.
• Ability to handle multiple priorities and meet deadlines.

Aufgaben

• Provide administrative and executive-level support.
• Front desk coverage and answer/direct incoming calls.
• Greet and assist clients professionally.
• Manage appointments and scheduling.
• Process Accounts Payable and Accounts Receivable.
• Process invoices and assist with check runs.
• Prepare bank deposits and assist with accounting tasks.
• Manage office supplies and general office needs.
• Maintain organized records and documents.
• Communicate professionally with clients, vendors, and others.
• Use QuickBooks for accounting and bookkeeping functions.
• Potentially assist with client bookkeeping based on experience.
• Handle confidential information appropriately.
• Learn and follow office procedures and workflows.
• Use technology and AI tools to improve efficiency.

Kenntnisse

Written and verbal communication

Grammar and spelling

Organizational skills

Time management

Independent work

Learning new systems

Microsoft Office (Outlook, Excel, Word

Interacting with clients

Handling multiple priorities

Tools

QuickBooks Desktop

QuickBooks Online

ShareFile

Claude

ChatGPT

Jobbeschreibung

Key Staffing, Inc. in Bakersfield, CA is seeking an Administrative Assistant / Executive Assistant to support a busy professional office.

The ideal candidate has strong administrative and accounting experience, can work independently, greet clients professionally, and learn new systems quickly. You will handle accounts payable and receivable, process invoices and assist with check runs, manage appointments, and use QuickBooks for bookkeeping.