Executive Assistant - 8 Month Contract

Joss Search; San Francisco (CA); In loco; USD 80.000 - 100.000; Tempo pieno

Descrizione del lavoro

Global Advisory & Strategic Communications Firm seeks an Executive Assistant for an 8-month maternity cover starting in November. The role supports three Partners and the COO, handling complex calendars, travel coordination, and expense management in a fast-paced, global setting.

You'll work with a lean, collaborative team to ensure seamless operations, build strong relationships across offices and time zones, and proactively improve processes and efficiency.

Competenze

• Experience supporting senior executives in fast-paced environments.
• Strong calendar management and travel coordination experience.
• Excellent communication and relationship-building skills.
• Discretion with sensitive information.

Mansioni

• Manage complex calendars for three Partners and the COO.
• Coordinate extensive travel and itineraries.
• Oversee expense processing and meeting logistics.
• Provide operational and project-based support and drive process improvements.

Conoscenze

Executive support

Calendar management

Travel coordination

Expense processing

Communication

Discretion

Relationship building

Descrizione del lavoro

Executive Assistant (8-Month Contract) | Global Advisory & Strategic Communications Firm

Our client, a leading global advisory and strategic communications firm, is seeking an experienced Executive Assistant to join their team on an 8-month contract to provide maternity leave coverage. This opportunity will begin in November, allowing for a comprehensive handover period before the current EA goes on leave in December, as well as a hand-back period upon their return.

This is a highly visible role supporting three Partners and the COO within a fast-paced, collaborative environment. The successful candidate will be responsible for complex calendar management, extensive travel coordination, expense management, meeting logistics, and a range of operational and project-based support.

Beyond the day-to-day responsibilities, this role offers the opportunity to act as a true business partner. With two of the Partners having had limited Executive Assistant support previously, they're looking for someone who can bring a proactive approach, anticipate needs, and identify ways to improve processes and enhance overall efficiency.

You'll work closely with a lean but highly collaborative support team, partnering with another Executive Assistant and the Office Manager to ensure seamless support across the business. Strong communication skills are essential, as you'll be building relationships with stakeholders across multiple offices and time zones.

The ideal candidate will have:

• Previous Executive Assistant experience supporting senior executives, ideally in professional services, consulting, communications, finance, or another fast-paced corporate environment
• Exceptional organizational skills and the ability to manage competing priorities
• Strong experience with complex calendar management, travel coordination, and expense processing
• A proactive, solutions-oriented mindset and the confidence to take ownership
• Excellent communication and relationship-building skills
• The ability to handle sensitive information with discretion and professionalism
• Flexibility and adaptability in an environment that is not strictly 9-to-5

This is an excellent opportunity for a high-caliber Executive Assistant seeking a long-term contract role within a dynamic, international organization that values partnership, initiative, and exceptional support.

Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.