Executive Assistant

Recruitlytics Inc.; United States; Remote; USD 52,000 - 70,000; Full time

Job summary

Recruitlytics Inc. is seeking an Executive Assistant to provide high-level administrative support to senior leadership. The role emphasizes proactive scheduling, professional communication, and meticulous organization to keep executives focused and productive.

The ideal candidate will manage calendars, coordinate meetings, prepare materials, and handle confidential information with discretion. It requires strong written and verbal communication, attention to detail, and the ability to juggle

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 1–2 years of experience supporting executives or in a senior administrative position.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• High level of professionalism, confidentiality, and discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage executive calendars, scheduling, appointments, and travel arrangements.
• Coordinate meetings, prepare presentation materials, and support executive discussions.
• Draft, proofread, and manage professional correspondence and documents.
• Screen calls, emails, and visitors while maintaining a professional approach.
• Handle confidential information with discretion and maintain privacy standards.
• Support special projects, events, and executive initiatives.
• Track action items, deadlines, and follow up on pending tasks.
• Maintain organized digital and physical filing systems.

Skills

Calendar management

Microsoft Office

Communication skills

Organizational skills

Confidentiality & discretion

Multitasking

Education

Associate’s or Bachelor’s degree

Tools

Calendar software (Outlook)

Microsoft Office Suite

Job description

Recruitlytics Inc. is seeking a professional and highly organized Executive Assistant to provide administrative support to senior leadership. This role is ideal for someone with strong organizational abilities, excellent communication skills, and the ability to manage confidential information with professionalism and discretion.

The successful candidate will support executive operations by managing schedules, coordinating meetings, handling correspondence, and assisting with special projects. The role requires a proactive individual who can anticipate business needs and ensure smooth daily operations for leadership teams.

Key Responsibilities:

• Manage executive calendars, scheduling, appointments, and travel arrangements.
• Coordinate meetings, prepare presentation materials, and support executive discussions.
• Draft, proofread, and manage professional correspondence and documents.
• Screen calls, emails, and visitors while maintaining a professional approach.
• Handle confidential information with discretion and maintain privacy standards.
• Support special projects, events, and executive initiatives.
• Track action items, deadlines, and follow up on pending tasks.
• Maintain organized digital and physical filing systems.

Requirements:

• Associate’s or Bachelor’s degree is preferred.
• 1–2 years of experience supporting executives or in a senior administrative position.
• Advanced proficiency in Microsoft Office and calendar management tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• High level of professionalism, confidentiality, and discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Strong knowledge of:

• Executive calendar management and administrative support
• Microsoft Office tools, scheduling systems, and document preparation
• Professional communication, confidentiality, and office coordination