Executive Assistant

Ameriprise Financial Services, LLC; United States; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

PTO & holidays

Medical, dental & vision insurance

Life insurance

401(k) retirement plan

Leave benefits per law

Job summary

Arrow Financial Group is seeking an Executive Assistant to the CEO in the Battle Ground/Tacoma area. This role goes beyond scheduling, managing the CEO’s inbox, calendar, priorities, and logistics to keep focus on high-value work.

You’ll act as a trusted partner, handling confidential information with discretion, refining drafts, coordinating travel, and supporting internal and external stakeholders with professional communications. This position offers stable full-time employment.

Qualifications

• Proven experience supporting senior leadership.
• Strong judgment and prioritization skills.
• Exceptional attention to detail and follow-through.
• Proactive, solutions-oriented approach to problems.
• Strong written communication skills.
• High level of discretion and professionalism.
• Comfort with CRM, email, calendar, document-management and AI tools.
• Experience with EOS or similar OS is a plus.

Responsibilities

• Manage and prioritize the CEO's inbox; respond in their voice when appropriate.
• Own and maintain a complex calendar across businesses and commitments.
• Prepare meetings with agendas, context, and materials.
• Track action items and follow through with stakeholders.
• Coordinate travel, expenses, and administrative needs end-to-end.
• Refine rough drafts into polished communications.
• Maintain organized files, contacts, and relationship notes.
• Serve as a professional point of contact for clients and partners.

Skills

Executive support

Prioritization

Attention to detail

Written communication

Discretion

CRM/calendar tools

AI tools

EOS experience

Tools

CRM software

Email clients

Calendar apps

Document management systems

EOS (operating system)

Job description

Executive Assistant to the CEO

Location: Battle Ground/Tacoma, WA
Employment Type: Full-Time
Compensation: $60,000-$80,000 annually
Reports To: CEO

Arrow Financial Group, an Ameriprise Financial practice, is seeking a highly capable Executive Assistant to serve as a trusted partner to our CEO.

This is more than a scheduling role. You will manage the CEO’s inbox, calendar, priorities, and logistics so their time is focused on the highest-value work. The right person is proactive, exceptionally organized, discreet, and confident using sound judgment to keep important details and relationships from slipping through the cracks.

What You’ll Do

• Manage and prioritize the CEO’s inbox, responding in their voice when appropriate and escalating only what requires direct attention.
• Own and maintain a complex calendar across multiple businesses and personal commitments; protect focus time and resolve scheduling conflicts proactively.
• Prepare the CEO for meetings by ensuring agendas, context, materials, and follow-up items are organized in advance.
• Track commitments and action items from meetings, following through with internal and external stakeholders until work is complete.
• Coordinate travel, expenses, ordering, errands, document preparation, and other administrative needs from start to finish.
• Refine rough drafts, emails, presentations, and documents into clear, polished, professional communications.
• Maintain organized files, accurate contacts, and relationship notes to support timely, thoughtful outreach.
• Serve as a professional and welcoming point of contact for clients, partners, and team members.

Decision-Making and Ownership

You will act as an extension of the CEO across email, phone, and in-person interactions. You will have authority to arrange, book, and transact on the CEO’s behalf within established guidelines. You will not make commitments related to the CEO’s positions or finances without approval.

As you learn the CEO’s preferences and demonstrate strong judgment, your level of autonomy will grow from working under direction, to recommending decisions for approval, to independently acting on their behalf when appropriate.

Why This Role Matters

This role is designed for someone who wants meaningful ownership and enjoys making a measurable difference behind the scenes. You will help create focus, follow-through, and a consistently professional experience for everyone who interacts with the CEO.

What We’re Looking For

• Proven experience supporting senior leadership; experience supporting a single executive or principal is strongly preferred.
• Strong judgment and prioritization skills, including the ability to determine what needs immediate attention and what can wait.
• Exceptional attention to detail and consistent follow-through.
• A proactive, solutions-oriented approach to solving problems and improving efficiency.
• Strong written communication skills, with the ability to adapt to another person’s voice and style.
• High level of discretion and professionalism when handling confidential personal, financial, and business information.
• Comfort using CRM, email, calendar, document-management, and AI tools.
• Experience with EOS or a similar operating system is a plus.

Benefits

Arrow Financial Group offers a comprehensive benefits package, including:

• Paid time off (PTO) and paid holidays
• Medical, dental, and vision insurance
• Life insurance
• 401(k) retirement plan
• Leave benefits in accordance with applicable Washington State and federal laws