Executive Assistant

Jambalaya Group; Battle Ground (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

PTO and holidays

Insurance

Life insurance

401(k) retirement plan

Leave benefits

Job summary

Arrow Financial Group in Battle Ground/Tacoma, WA seeks an Executive Assistant to the CEO. You will manage inbox, calendar, priorities, and travel, ensuring the CEO stays focused on high-value work.

You’ll work proactively, with discretion and outstanding organizational skills, handling confidential information and representing the CEO with tact and professionalism in internal and external interactions.

Qualifications

• Experience supporting senior leadership, preferably a single executive.
• Strong judgment and prioritization to manage competing needs.
• Discretion and professionalism with confidential info.
• Excellent attention to detail and follow-through.

Responsibilities

• Manage the CEO's inbox and calendar, triaging appropriately.
• Coordinate travel, expenses, and other admin tasks end-to-end.
• Prepare meetings with agendas, materials, and follow-up items.
• Track commitments and drive cross-functional follow-through.
• Draft and polish emails, briefs, and documents in the CEO's voice.
• Maintain organized files, contacts, and relationship notes.

Skills

Leadership support

Prioritization

Attention to detail

Problem solving

Written communication

Discretion

CRM/AI tools

EOS experience

Tools

CRM

Email

Calendar

Document management

AI tools

EOS

Job description

Executive Assistant to the CEO

Location: Battle Ground/Tacoma, WA
Employment Type: Full-Time
Compensation: $60,000-$80,000 annually
Reports To: CEO

Arrow Financial Group, an Ameriprise Financial practice, is seeking a highly capable Executive Assistant to serve as a trusted partner to our CEO.

This is more than a scheduling role. You will manage the CEO’s inbox, calendar, priorities, and logistics so their time is focused on the highest-value work. The right person is proactive, exceptionally organized, discreet, and confident using sound judgment to keep important details and relationships from slipping through the cracks.

What You’ll Do

• Manage and prioritize the CEO’s inbox, responding in their voice when appropriate and escalating only what requires direct attention.
• Own and maintain a complex calendar across multiple businesses and personal commitments; protect focus time and resolve scheduling conflicts proactively.
• Prepare the CEO for meetings by ensuring agendas, context, materials, and follow-up items are organized in advance.
• Track commitments and action items from meetings, following through with internal and external stakeholders until work is complete.
• Coordinate travel, expenses, ordering, errands, document preparation, and other administrative needs from start to finish.
• Refine rough drafts, emails, presentations, and documents into clear, polished, professional communications.
• Maintain organized files, accurate contacts, and relationship notes to support timely, thoughtful outreach.
• Serve as a professional and welcoming point of contact for clients, partners, and team members.

Decision-Making and Ownership

You will act as an extension of the CEO across email, phone, and in-person interactions. You will have authority to arrange, book, and transact on the CEO’s behalf within established guidelines. You will not make commitments related to the CEO’s positions or finances without approval.

As you learn the CEO’s preferences and demonstrate strong judgment, your level of autonomy will grow from working under direction, to recommending decisions for approval, to independently acting on their behalf when appropriate.

Why This Role Matters

This role is designed for someone who wants meaningful ownership and enjoys making a measurable difference behind the scenes. You will help create focus, follow-through, and a consistently professional experience for everyone who interacts with the CEO.

What We’re Looking For

• Proven experience supporting senior leadership; experience supporting a single executive or principal is strongly preferred.
• Strong judgment and prioritization skills, including the ability to determine what needs immediate attention and what can wait.
• Exceptional attention to detail and consistent follow-through.
• A proactive, solutions-oriented approach to solving problems and improving efficiency.
• Strong written communication skills, with the ability to adapt to another person’s voice and style.
• High level of discretion and professionalism when handling confidential personal, financial, and business information.
• Comfort using CRM, email, calendar, document-management, and AI tools.
• Experience with EOS or a similar operating system is a plus.

Benefits

Arrow Financial Group offers a comprehensive benefits package, including:

• Paid time off (PTO) and paid holidays
• Medical, dental, and vision insurance
• Life insurance
• 401(k) retirement plan
• Leave benefits in accordance with applicable Washington State and federal laws