Senior Executive Assistant to CEO - Proactive, Organized Support

Jambalaya Group; Tacoma (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

Life insurance

401(k) retirement plan

Leave benefits

Job summary

Arrow Financial Group, an Ameriprise Financial practice, seeks an Executive Assistant to the CEO to partner closely with the CEO and leadership team. You will manage the CEO’s inbox, calendar, priorities, and logistics, ensuring time is focused on high-value work.

The role requires discretion, impeccable organization, and proactive problem solving, with strong written communication and judgment to protect important relationships and information.

Qualifications

• Proven experience supporting senior leadership, preferably a single executive.
• Strong judgment, prioritization, and follow-through.
• Exceptional attention to detail and professional discretion.
• Strong written communication and ability to adapt voice.
• Experience with CRM, email, calendar, document management, and AI tools.

Responsibilities

• Manage and prioritize the CEO's inbox and calendar.
• Prepare meetings with agendas, materials, and follow-ups.
• Coordinate travel, expenses, and other administrative needs.
• Polish rough drafts and professional communications.
• Maintain organized files and contacts; professional client interactions.
• Track commitments and follow through with stakeholders.

Skills

Executive support

Calendar management

Email management

Communications

Discretion

CRM tools

Tools

CRM systems

Calendar apps

Document management

AI tools

Job description

Arrow Financial Group, an Ameriprise Financial practice, seeks an Executive Assistant to the CEO to partner closely with the CEO and leadership team. You will manage the CEO’s inbox, calendar, priorities, and logistics, ensuring time is focused on high-value work.

The role requires discretion, impeccable organization, and proactive problem solving, with strong written communication and judgment to protect important relationships and information.