Executive Assistant

Optimatum Solutions LLC; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Health insurance

Dental insurance

Employee discounts

Training & development

Wellness resources

Vision insurance

Competitive salary

Job summary

Optimatum Solutions LLC is seeking a highly skilled Executive Assistant to directly support the CEO. The ideal candidate should have at least 10 years of administrative experience, including 5+ years supporting senior leadership. Responsibilities include complex calendar management, travel coordination, and professional communication drafting.

The position requires proficiency in Microsoft Suite, particularly Excel and PowerPoint, and a self-starter mindset. This role also demands strong emotional intelligence and the ability to navigate high-pressure situations.

Qualifications

• 10 years of prior administrative experience with at least 5+ years supporting senior executives (C-suite preferred) in a fast-paced environment.
• Prior experience working in Private Equity or Investment Banking.
• Ability to manage multiple, complex priorities.

Responsibilities

• Manage a dynamic, complex executive calendar.
• Coordinate domestic end-to-end flight/hotel bookings and team logistics.
• Prepare and deliver presentations and analysis for meetings.
• Act as the CEO’s primary point of contact with internal team and clients.
• Conduct targeted research and draft executive summaries.
• Drive follow-through on high-priority actions.
• Maintain confidential records and organized filing systems.
• Plan and support leadership meetings and company events.

Skills

Calendar management

Travel coordination

Communication

Excel

PowerPoint

Emotional intelligence

Tools

Microsoft Suite

CRM systems

Job description

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Training & development
• Vision insurance
• Wellness resources

Optimatum Solutions is seeking a highly skilled, proactive Executive Assistant to directly support the CEO. The ideal candidate has 10 years’ experience in an administrative capacity with at least 5+ years supporting senior leadership, excels at complex calendar management and travel arrangements, and demonstrates exceptional attention to detail while juggling multiple, complex priorities. This role requires a polished communicator with strong Excel and PowerPoint skills, a self‑starter mindset, and a passion for learning and taking on new challenges. Prior experience drafting executive level communications and familiarity with CRM systems are highly valued.

The Opportunity

• Manage a dynamic, complex executive calendar, proactively prioritizing meetings, resolving conflicts, and anticipating needs.
• Coordinate domestic end‑to‑end flight/hotel bookings, visas (as needed), detailed itineraries, and manage team logistics & events.
• Prepare, polish, and deliver presentations (PowerPoint) and analysis (Excel) for internal and external meetings.
• Act as the CEO’s primary point of contact with internal team, clients and partners; exercise judgment and discretion in all interactions.
• Conduct targeted research, compile briefing materials, and draft executive summaries to enable informed decision‑making.
• Drive follow‑through on high‑priority actions and deadlines; track commitments and ensure timely completion.
• Maintain confidential records and organized digital/physical filing systems.
• Plan and support leadership meetings, executive offsites, board sessions, and company events.
• Champion process improvements that enhance efficiency and executive productivity.
• Coordinate cross‑functional initiatives, facilitate collaboration, and ensure accountability across teams.
• Partner with the CEO to operationalize priorities, identify blockers early, and drive outcomes in a fast‑moving environment.
• Draft, edit, and proofread professional communications (emails, memos, announcements) that reflect the CEO’s voice and organizational standards.
• Demonstrate high emotional intelligence in managing sensitive communications and navigating high‑pressure situations.
• Cultivate strong relationships with internal leaders, clients, vendors, and partners; serve as a trusted representative of the CEO.
• Proficient in Microsoft Suite.
• Comfortable with virtual coordination across time zones (Teams); ensure smooth hybrid/remote collaboration.

Qualifications

• 10 years of prior administrative experience with at least 5+ years supporting senior executives (C‑suite preferred) in a fast‑paced environment.
• Prior experience working in Private Equity or Investment Banking.
• Proven