Executive Assistant

Jambalaya Group; Tacoma (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

Life insurance

401(k) retirement plan

Leave benefits

Job summary

Arrow Financial Group, an Ameriprise Financial practice, seeks an Executive Assistant to the CEO to partner closely with the CEO and leadership team. You will manage the CEO’s inbox, calendar, priorities, and logistics, ensuring time is focused on high-value work.

The role requires discretion, impeccable organization, and proactive problem solving, with strong written communication and judgment to protect important relationships and information.

Qualifications

• Proven experience supporting senior leadership, preferably a single executive.
• Strong judgment, prioritization, and follow-through.
• Exceptional attention to detail and professional discretion.
• Strong written communication and ability to adapt voice.
• Experience with CRM, email, calendar, document management, and AI tools.

Responsibilities

• Manage and prioritize the CEO's inbox and calendar.
• Prepare meetings with agendas, materials, and follow-ups.
• Coordinate travel, expenses, and other administrative needs.
• Polish rough drafts and professional communications.
• Maintain organized files and contacts; professional client interactions.
• Track commitments and follow through with stakeholders.

Skills

Executive support

Calendar management

Email management

Communications

Discretion

CRM tools

Tools

CRM systems

Calendar apps

Document management

AI tools

Job description

Executive Assistant to the CEO

Location: Battle Ground/Tacoma, WA

Employment Type: Full-Time

Compensation: $60,000-$80,000 annually

Reports To: CEO

Arrow Financial Group, an Ameriprise Financial practice, is seeking a highly capable Executive Assistant to serve as a trusted partner to our CEO.

This is more than a scheduling role. You will manage the CEO's inbox, calendar, priorities, and logistics so their time is focused on the highest-value work. The right person is proactive, exceptionally organized, discreet, and confident using sound judgment to keep important details and relationships from slipping through the cracks.

What You'll Do

• Manage and prioritize the CEO's inbox, responding in their voice when appropriate and escalating only what requires direct attention
• Own and maintain a complex calendar across multiple businesses and personal commitments; protect focus time and resolve scheduling conflicts proactively
• Prepare the CEO for meetings by ensuring agendas, context, materials, and follow-up items are organized in advance
• Track commitments and action items from meetings, following through with internal and external stakeholders until work is complete
• Coordinate travel, expenses, ordering, errands, document preparation, and other administrative needs from start to finish
• Refine rough drafts, emails, presentations, and documents into clear, polished, professional communications
• Maintain organized files, accurate contacts, and relationship notes to support timely, thoughtful outreach
• Serve as a professional and welcoming point of contact for clients, partners, and team members

Decision-Making and Ownership

You will act as an extension of the CEO across email, phone, and in-person interactions. You will have authority to arrange, book, and transact on the CEO's behalf within established guidelines. You will not make commitments related to the CEO's positions or finances without approval.

As you learn the CEO's preferences and demonstrate strong judgment, your level of autonomy will grow from working under direction, to recommending decisions for approval, to independently acting on their behalf when appropriate.

Why This Role Matters

This role is designed for someone who wants meaningful ownership and enjoys making a measurable difference behind the scenes. You will help create focus, follow-through, and a consistently professional experience for everyone who interacts with the CEO.

What We're Looking For

• Proven experience supporting senior leadership; experience supporting a single executive or principal is strongly preferred
• Strong judgment and prioritization skills, including the ability to determine what needs immediate attention and what can wait
• Exceptional attention to detail and consistent follow-through
• A proactive, solutions-oriented approach to solving problems and improving efficiency
• Strong written communication skills, with the ability to adapt to another person's voice and style
• High level of discretion and professionalism when handling confidential personal, financial, and business information
• Comfort using CRM, email, calendar, document-management, and AI tools
• Experience with EOS or a similar operating system is a plus

Benefits

Arrow Financial Group offers a comprehensive benefits package, including:

• Paid time off (PTO) and paid holidays
• Medical, dental, and vision insurance
• Life insurance
• 401(k) retirement plan
• Leave benefits in accordance with applicable Washington State and federal laws