Executive Assistant

Summit Grove Solutions; Tucson (AZ); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Summit Grove Solutions in Tucson, AZ, seeks an experienced Executive Assistant for a full-time, on-site role. You will manage the executive’s calendar, coordinate meetings, and handle confidential information with discretion while supporting senior leaders in a fast-paced tech environment.

Ideal candidates bring 3+ years of executive assistant or administrative experience, a Bachelor’s in a related field, and strong Microsoft Office skills.

Qualifications

• Bachelor's degree in Business Administration, Administrative Assistance, or related field.
• Minimum of 3 years of experience as an executive assistant or administrative role, preferably in a technology company.
• Proficiency in Microsoft Office Suite and strong communication skills.

Responsibilities

• Manage the executive's calendar and schedules, ensuring appointments and meetings are properly arranged.
• Prepare and distribute agendas, meeting materials, and follow-up documents for executive meetings.
• Handle incoming and outgoing correspondence with a high level of professionalism and discretion.
• Assist with travel arrangements, including hotel reservations, itineraries, and expense reports.
• Maintain and update the executive's files and records, ensuring information is accurate.
• Support the executive in preparing for presentations, speeches, and public appearances.

Skills

Microsoft Office Suite

Communication skills

Education

Bachelor's degree in Business Administration/Administrative Assistance

Tools

Microsoft Office Suite

Job description

Summit Grove Solutions, a technology company in Tucson, AZ, seeks an experienced Executive Assistant for a FULL_TIME position. This role involves supporting executive leadership, ensuring smooth operations, and maintaining high professional standards. The salary range is $40,000 - $54,388.

As an Executive Assistant, you will manage schedules, coordinate meetings, and handle various administrative tasks. This role requires you to be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

You will work in an innovative environment with a team of professionals in Tucson, AZ. The workplace is dynamic and encourages continuous learning and development.

The salary range for this position is between $40,000 and $54,388 per year, with the exact amount typically determined by factors such as experience, qualifications, and the specific duties of the role. The comprehensive benefits package offered includes health insurance, which covers a range of medical services and prescriptions, as well as retirement plans that may include employer contributions to pension funds or 401(k) accounts. Additionally, employees are entitled to paid time off, which usually includes vacation days, sick leave, and possibly holidays, providing a balanced work-life experience.

You should have 2-5 years of experience as an Executive Assistant, proficiency in Microsoft Office Suite, strong communication skills, and the ability to handle confidential information with discretion.

Responsibilities:

• Manage the executive's calendar and schedules, ensuring all appointments and meetings are properly arranged and attended.
• Prepare and distribute agendas, meeting materials, and follow-up documents for executive meetings.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a high level of professionalism and discretion.
• Assist with the preparation of travel arrangements, including hotel reservations, itineraries, and expense reports.
• Maintain and update the executive's files and records, ensuring all information is accurate and up-to-date.
• Support the executive in preparing for presentations, speeches, and public appearances, including research and note-taking.

Qualifications:

• Bachelor's degree in Business Administration, Administrative Assistance, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role, preferably in a technology company.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact professionally with executives, employees, and external stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Confidentiality and discretion in handling sensitive information.