Executive Assistant

Ascendo Resources; Town of Florida (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading global professional services firm is searching for an Executive Assistant responsible for managing complex schedules, travel logistics, and assisting senior executives. The ideal candidate will be exceptionally organized, solutions-oriented, and have strong client communication skills. Experience in family offices, law firms, or financial services is preferred. This role may lead to a Chief of Staff-level position.

Qualifications

• Must have experience supporting senior executives from diverse backgrounds.
• Ability to manage complex calendars and logistics.
• Must be highly organized and able to handle sensitive matters.

Responsibilities

• Manage complex calendars and travel arrangements.
• Serve as a strategic extension of the executive.
• Liaise with internal teams across multiple functions.

Skills

Exceptional organization

Solutions-oriented

Strong client communication skills

Marketing awareness

Job description

Direct message the job poster from Ascendo Resources

Our client is a senior executive within a leading global professional services firm and is seeking an Executive Assistant.

The Executive Assistant maintains a very active schedule. This role requires a highly capable, trusted right hand. Someone who can operate independently, manage complexity, exercise sound judgment, and handle sensitive matters with discretion.

This position is best suited for someone who will grow into a Chief of Staff–level role.

Responsibilities

• Manage complex calendars, travel, and meeting logistics
• Serve as a strategic extension of the executive
• Make informed decisions and move initiatives forward independently
• Coordinate marketing and client-facing materials
• Liaise with internal teams across multiple functions

Qualifications

• Exceptionally organized, fast-moving, and solutions-oriented
• Strong marketing awareness and client communication skills
• Experience supporting senior executives, founders, or principals

Required Background

Candidates must have Executive Assistant experience from at least one of the following environments:

• Family or multi-family offices
• Law firms
• Financial services or insurance
• High-end marketing or professional services

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative, Marketing, and Finance

Industries

• Insurance and Financial Services