Part-time Executive Assistant

James White Construction, LLC; Charleston (SC); On-site; USD 30,000 - 45,000; Part time

Job summary

A local construction firm is seeking a highly organized Executive Assistant to support the CEO. This part-time role involves managing the CEO's calendar, facilitating communication, and ensuring smooth daily operations. Ideal candidates have a proven background in high-level administrative roles, strong time management skills, and the ability to handle confidential information. This position offers strong potential for growth based on performance.

Qualifications

• Strong time management skills with a proven ability to meet deadlines.
• Ability to handle confidential information with discretion and professionalism.
• Independent, self-managed professional preferred in the construction industry.

Responsibilities

• Manage the CEO's calendar, scheduling meetings and travel.
• Act as a gatekeeper of the CEO’s time.
• Attend meetings with the CEO as needed.

Skills

Excellent verbal and written communication skills

Strong time management skills

Excellent organizational skills

Analytical and problem-solving skills

Ability to prioritize tasks

Tech-savvy

Education

Proven experience as an Executive Assistant or in a similar role

Must have valid SC Driver’s License

Tools

Outlook

Google Workspace

Job description

Reports to: President / CEO

Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide direct support to the CEO. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and operates with a high level of professionalism and efficiency. The Executive Assistant will serve as a strategic partner to the CEO, helping manage priorities, streamlining communication, and ensuring daily operations run smoothly. This is a part-time position and does not include a benefits package at this time. Strong potential for the role to grow into a full-time position with benefits based on performance and business needs.

Duties & Responsibilities

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel with precision
• Act as a gatekeeper of the CEO’s time - prioritizing requests and ensuring alignment with business objectives
• Screen incoming calls and communications, handling or redirecting as appropriate
• Monitor, review, prioritize, and respond to emails on behalf of the CEO when appropriate
• Attend meetings alongside the CEO as needed
• Capture detailed meeting notes and translate them into clear, actionable follow-ups
• Track action items and ensure timely completion across various team members and third parties
• Assist with business development initiatives and follow-through on key action items
• Support execution of strategic priorities by coordinating tasks and deliverables
• Meet regularly with the CEO to align on priorities, progress, and upcoming needs
• Help structure and maintain the CEO’s daily and weekly routines
• Anticipate needs and proactively solve problems to improve efficiency
• Provide occasional support to other executives as required

Skills & Abilities

• Excellent verbal and written communication skills
• High-functioning professional with ability to anticipate needs and stay ahead of team
• Excellent organizational skills and attention to detail
• Strong time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Strong proactive and autonomous nature
• Ability to adapt to the needs of the organization
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to act with integrity, professionalism, and a high level of confidentiality

Education & Experience

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to handle confidential information with discretion and professionalism
• Highly proactive with a strong sense of ownership and accountability
• Comfortable working independently and managing competing priorities
• Tech-savvy with proficiency in email, calendar, and productivity tools (e.g., Outlook, Google Workspace, Otter, ChatGPT, etc.)
• Must obtain a negative drug test result prior to hire and maintain throughout the term of employment
• Must pass a background screening and complete a credit check prior to hire
• Independent, self-managed professional with comprehensive knowledge of the sitework or construction industry preferred
• Must have valid SC Driver’s License and willingness to travel throughout the workday
• Must pass a three (3) year Motor Vehicle Record check prior to hire

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Occasional periods of time in your vehicle to complete errands / tasks / transport
• Must be able to lift 15 pounds at times

About Us

James White Construction LLC (“JWC”) is a local, family-owned, and operated sitework and grading general contractor. We have served the tri-county area since 1982, taking care of the needs of local families and businesses. Our goal is to satisfy each of our clients with honesty and quality workmanship. We are heavily invested in new technology to provide our clients with the best service available.

We built our name on our flagship civil construction services. As one of the first contractors on a job site, we know that our level of performance - The JWC Way - is crucial in setting the tone for the schedule and quality of the entire project. We take this responsibility seriously and are passionate about delivering quality work.

Mission Statement

The JWC mission is to seek a balance between God, Family, and Work. We strive to develop leaders that work together to deliver quality sitework projects to our customers. With a solution-based approach, service-minded attitudes, cooperative vendor and subcontractor relations, and a strong construction management team, we aspire to ensure our longevity through repeat and referral business.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.