Executive Assistant

Triumph Hotels; New York (NY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Triumph Hotels is seeking an organized Assistant to Owner to provide executive support, project coordination, and personal assistance. The role involves calendar management, travel arrangements, and handling daily office operations in a fast-paced environment.

The ideal candidate has strong admin experience, excellent communication, and proficiency with Microsoft Office and Google Workspace. In-person work with a full-time schedule is required.

Qualifications

• Prior administrative or personal assistant experience preferred.
• Strong organizational skills with ability to manage multiple tasks.
• Proficiency in Word, Excel, Outlook and Google Workspace.
• Excellent written and verbal communication; proofreading capable.
• Experience with calendar management using Outlook Calendar or similar.

Responsibilities

• Provide executive administrative support to the owner, including calendar management.
• Coordinate events, meetings, and travel arrangements.
• Manage office operations, data entry, and clerical tasks.
• Handle customer service inquiries professionally.
• Support project coordination by tracking deadlines and deliverables.

Skills

Organizational skills

Calendar management

Microsoft Office

Google Workspace

Communication (written & verbal)

Proofreading

Multi-tasking

Tools

Microsoft Office

Outlook Calendar

Google Workspace

PowerPoint

Job description

Job Overview

We are seeking a highly organized and proactive Assistant to Owner who will provide comprehensive support to the owner of our company. The ideal candidate will possess strong administrative skills and a keen attention to detail, ensuring the smooth operation of daily activities. This role requires a blend of executive administrative support, project coordination, and personal assistance, making it essential for the candidate to be adaptable and efficient in a fast-paced environment.

Job Overview

We are seeking a highly organized and proactive Assistant to Owner who will provide comprehensive support to the owner of our company. The ideal candidate will possess strong administrative skills and a keen attention to detail, ensuring the smooth operation of daily activities. This role requires a blend of executive administrative support, project coordination, and personal assistance, making it essential for the candidate to be adaptable and efficient in a fast-paced environment.

Responsibilities

• Provide executive administrative support to the owner, including calendar management and scheduling appointments.
• Coordinate events, meetings, and travel arrangements as needed.
• Manage office operations, including filing, data entry, and clerical tasks.
• Handle customer service inquiries with professionalism and courtesy.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative tasks.
• Conduct proofreading and transcription of documents to ensure accuracy and clarity.
• Manage multi-line phone systems with effective phone etiquette.
• Support project coordination by tracking deadlines and deliverables.

Requirements

• Proven experience in an administrative role or as a personal assistant is preferred.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Google Workspace.
• Strong communication skills both written and verbal; adept at proofreading documents.
• Experience with calendar management using Microsoft Outlook Calendar or similar tools.
• Ability to work independently while also being a team player in a collaborative environment.
• If you are a motivated individual looking for an opportunity to contribute significantly to our organization while supporting the owner in various capacities, we encourage you to apply for this dynamic role as Assistant to Owner.

Job Type: Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary: $100000 - $110000 per year