Executive Assistant

Horizons East Building Co.; Jacksonville (NC); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Growth in a collaborative, mission‑dr|

Job summary

Horizons East Building Company in Jacksonville, NC seeks an experienced Executive Assistant to support the Owner with high-level administrative, operational, and strategic tasks across multiple entities. You will manage calendars, contracts, communications, and coordinate with internal leaders and external partners while maintaining discretion and professionalism.

The role is on-site in Jacksonville, requires 3–5+ years of executive support in related fields, and offers growth within a small,

Qualifications

• 3 to 5+ years supporting a business owner or leadership team, preferably in construction, real estate, development or legal settings.
• Exceptional written and verbal communication; polished drafting and professionalism.
• Highly organized, detail-oriented and able to manage multiple priorities.
• Proven independence, judgment and ownership from start to finish.
• Strong critical thinking; anticipates needs and solves problems.
• Technically proficient: Microsoft Office, Adobe Acrobat and online collaboration tools; quick to learn new systems.
• Valid driver’s license and clean driving record; willing to travel to sites/meetings.

Responsibilities

• Own a dynamic calendar; schedule and prioritize internal/external meetings and events; anticipate conflicts and resolve proactively.
• Serve as gatekeeper/liaison to optimize the Owner's time, focus, and follow-through.
• Prepare meeting materials; capture notes; issue clear action items and owners.
• Draft, review, and redline documents, contracts, and correspondence with accuracy and business/legal awareness.
• Research and synthesize information for decisions, presentations, and special projects.
• Coordinate off-sites; interface professionally with community/government stakeholders; represent the Owner when appropriate.
• Track permits, contracts, and documentation for homebuilding and development.
• Partner with internal staff and VAs to manage inbox triage and timely responses.
• Anticipate needs; streamline communication; improve workflows and productivity.
• Support execution of strategic projects; track milestones, owners, and deadlines.
• Communicate effectively with staff, trade partners, community reps, and local officials; build trust and uphold company values.
• Coordinate travel; handle occasional personal tasks/errands.
• Maintain absolute discretion and confidentiality.

Skills

Executive support

Communication skills

Organization

Problem solving

Tech proficiency

Tools

Microsoft Office

Adobe Acrobat

Collaboration tools

Job description

Horizons East is a homebuilding company based in Jacksonville, North Carolina, serving Onslow, Carteret, Jones, and Pender Counties. Our team blends locals, military spouses, and transplants, all united by a commitment to building quality homes for our community. We're small, hardworking, and tech-forward. Construction isn't always linear, but we keep projects moving with integrity, clear communication, and pride in our craft.

The Executive Assistant is a key partner to the Owner, providing high-level administrative, operational, and strategic support across multiple entities under the Horizons East umbrella. You'll juggle complex calendars, contracts, and communications; coordinate with internal leaders and external partners; and represent the Owner with professionalism, discretion, and sound judgment. No two days will look the same, and that's part of the appeal.

Responsibilities

• Own a dynamic calendar; schedule and prioritize internal/external meetings and events; anticipate conflicts and resolve proactively.
• Serve as gatekeeper/liaison to optimize the Owner's time, focus, and follow-through.
• Prepare meeting materials; capture notes; issue clear action items and owners.
• Draft, review, and redline documents, contracts, and correspondence with accuracy and business/legal awareness.
• Research and synthesize information for decisions, presentations, and special projects.
• Coordinate off-sites; interface professionally with community/government stakeholders; represent the Owner when appropriate.
• Track permits, contracts, and documentation for homebuilding and development.
• Partner with internal staff and VAs to manage inbox triage and timely responses.
• Anticipate needs; streamline communication; improve workflows and productivity.
• Support execution of strategic projects; track milestones, owners, and deadlines.
• Communicate effectively with staff, trade partners, community reps, and local officials; build trust and uphold company values.
• Coordinate travel; handle occasional personal tasks/errands.
• Maintain absolute discretion and confidentiality.

Qualifications

• 3 to 5 or more years supporting a business owner/executive/leadership team; experience in construction, real estate, development, or legal settings strongly preferred.
• Exceptional written and verbal communication; polished drafting and professionalism.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Proven independence, judgment, and ownership from start to finish.
• Strong critical thinking, reads the room, anticipates needs, solves problems.
• Technically proficient: Microsoft Office, Adobe Acrobat, and online collaboration tools; quick to learn new systems.
• Valid driver's license and clean driving record (periodic site/meeting travel).
• On-site role; local to Jacksonville, NC (or relocating soon).
• Thick-skinned, composed under pressure; can pivot rapidly in a high-expectations environment.
• Discreet, trustworthy, loyal, and respects confidentiality.
• Process-minded and forward-thinking, spots inefficiencies and implements improvements.
• Polished yet grounded, comfortable representing the Owner publicly and handling behind-the-scenes logistics.
• Full-time, W-2 Employee.
• Competitive hourly rate at $20.00 to $27.00 (based on experience)
• 401(k) with company match
• Paid time off
• Growth in a collaborative, mission-driven team

Horizons East Building Company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.

Experience

Mid-Level (4 - 7 years)

Job type

Full Time

Additional benefits

• 401(k) with company match
• Full-time, W-2 Employee.
• Growth in a collaborative, mission-driven team