Executive Assistant

Atlantic Group; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Atlantic Group in New York seeks an Executive Support professional to provide high-level administrative support to senior executives, efficiently manage office operations, and assist with budgeting. The role involves calendar management, travel coordination, vendor negotiations, and maintaining an organized filing system. Successful candidates will ensure smooth daily operations and support firm-wide events. Strong administrative skills and attention to detail are essential, making this a pivotal role in our organization.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Act as a gatekeeper and liaison, managing communications and prioritizing incoming requests.
• Prepare and edit correspondence, presentations, and reports.
• Oversee daily office operations to ensure a smooth and efficient work environment.
• Manage vendor relationships and negotiate contracts.
• Assist with budgeting and expense tracking for office and executive-related costs.

Job description

Key Responsibilities:

Executive Support:

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements
• Act as a gatekeeper and liaison, managing communications and prioritizing incoming requests
• Prepare and edit correspondence, presentations, and reports
• Coordinate internal and external meetings, including investor and board-related materials
• Track action items and ensure timely follow-ups on key initiatives

Office Management:

• Oversee daily office operations to ensure a smooth and efficient work environment
• Manage vendor relationships (office supplies, IT support, facilities, etc.) and negotiate contracts where appropriate
• Coordinate office maintenance, space planning, and workplace organization
• Support onboarding and offboarding processes in partnership with HR
• Maintain office policies and procedures

Operations & Administrative Support:

• Assist with budgeting and expense tracking for office and executive-related costs
• Process invoices, expense reports, and reimbursements
• Support firm-wide events, offsites, and team meetings
• Maintain organized filing systems (digital and physical), including sensitive documents
• Assist with ad hoc projects across investment, operations, and compliance teams

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