Executive Assistant

BestEx Research; Stamford (CT); On-site; USD 70,000 - 100,000; Full time

Job summary

BestEx Research seeks an Executive Assistant to support the Founder and CEO, serving as the operational backbone and managing confidential matters with discretion.

You will coordinate travel, calendars, meetings, events, and special projects, while demonstrating strong judgment, prioritization, and communication skills in a fast-paced fintech environment.

Qualifications

• 4-8 years of total experience supporting a C-level executive.
• Exceptional organization and follow-through.
• Strong written and verbal communication; you draft and respond to CEO correspondence.
• Comfort with ambiguity and shifting priorities; you anticipate needs.
• Proficiency with Google Workspace, Zoom, and modern scheduling and expense tools.
• Ability to work on-site, 5 days a week, in Stamford, CT.

Responsibilities

• Be highly responsive with fast, accurate responses and follow-ups.
• Coordinate travel itineraries and expenses.
• Complete scheduling and calendar management.
• Coordinate effective meetings with agendas, notes, action items, and follow-ups.
• Plan and execute events, including logistics, vendors, catering, guest lists, and on-site support.
• Track deliverables and deadlines; ensure materials are ready in advance.
• Maintain and update distribution lists and department communications.
• Manage special projects and occasional personal errands as needed.
• Prioritize tasks and organize daily workflow.

Skills

C-level support

Executive coordination

Organization

Written communication

Tools

Google Workspace

Zoom

Scheduling tools

Job description

BestEx Research is an award-winning, high-growth, profitable algorithmic trading technology fintech company that executes over a trillion dollars in notional volume algorithmically for institutional clients. With 75 employees across offices in the US, London, Singapore, and India, we build the systems that power best-execution trading at global scale. We are expanding rapidly and looking for a technology leader to drive our next phase of growth.

About the Role

As the Executive Assistant, you will support our Founder and CEO, acting as the operational backbone of his day. The ideal partner in the role is a driven individual who can prioritize successfully and work under pressure. You will demonstrate good judgment while managing a variety of situations and confidential matters with the utmost discretion.

Responsibilities

• Be highly responsive. Provide fast, accurate, and thoughtful responses to requests, and follow up on action items.
• Coordinate travel itineraries and process associated expenses as required.
• Complete scheduling and calendar management as needed.
• Provide effective and expeditious meeting coordination including agendas, notes, action items and follow-ups.
• Assist with planning and execution of events, including logistics, vendor coordination, catering, guest lists, and on site support.
• Track key deliverables, deadlines, and ensure preparation and materials are ready ahead of time.
• Maintain and update distribution lists and send department-wide communications.
• Manage special projects, run occasional personal errands, and take on additional duties and projects as needed.
• Prioritize tasks as needed and organize daily.

What We Are Looking For

• 4-8 years of total experience supporting a C-level executive
• Exceptional organization and follow-through.
• Strong written and verbal communication. You will draft and respond to correspondence on the CEO's behalf.
• Comfort with ambiguity and shifting priorities. You anticipate needs rather than wait for instructions.
• Proficiency with Google Workspace, Zoom, and modern scheduling and expense tools.
• Ability to work on-site, 5-days a week, in Stamford, CT.