Executive Assistant

Standard Bots; United States; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

Life insurance & disability insurance

401(k)

Employee stock options

Job summary

Standard Bots is seeking an Executive Assistant to serve as the right hand to our President, supporting a fast-moving organization across sales, applications engineering, go-to-market, marketing, operations, finance, and HR. This on-site role at the Glen Cove facility involves calendar management, travel logistics, and coordinating cross-functional meetings with customers, partners, and leadership.

The ideal candidate brings 3–7 years of senior-level EA or operations coordination experience,

Qualifications

• 3–7 years of experience as an Executive Assistant, Administrative Assistant, or in an operations coordination role — supporting a senior executive in a fast-moving environment
• Proactive rather than reactive — anticipate needs, flag issues early, and solve problems independently before escalating
• High level of discretion and reliability — you handle sensitive information without it going further
• Comfortable in a startup environment where the playbook changes and ambiguity is the norm
• Highly organized and detail-oriented — you track everything, miss nothing, and keep systems that others can rely on
• Strong written communication — clear, professional, and appropriately calibrated for external audiences including customers and partners
• Experience supporting a sales, GTM, or commercial leader specifically
• Familiarity with CRM tools (HubSpot, Salesforce) or project management platforms
• Interest in robotics, automation, or deep tech
• Exposure to a manufacturing, hardware, or industrial technology environment

Responsibilities

• Manage the President’s calendar, scheduling, and travel logistics — prioritizing ruthlessly and protecting time for what matters most
• Prepare agendas, briefing materials, and presentations for internal and external meetings
• Track action items and follow-ups from meetings, ensuring nothing slips
• Coordinate internal and external meetings with customers, partners, investors, and cross-functional leadership
• Help draft and organize communications on behalf of the President when needed
• Keep documents, presentations, and meeting notes organized and accessible
• Track deadlines and commitments across the commercial org involving the President
• Help coordinate cross-functional meetings and leadership discussions
• Support preparation for board meetings, offsites, sales reviews, and company events
• Greet guests and coordinate visitor logistics at our Glen Cove facility
• Assist with team lunches, leadership meetings, and small on-site events
• Help maintain a welcoming and organized office environment
• Handle light office supply and logistics needs

Skills

Executive support

Calendar management

Travel coordination

Written communication

Prioritization

Discretion

Problem solving

Startup experience

Tools

HubSpot

Salesforce

Job description

• We’re looking for an Executive Assistant to serve as the right hand to our President, who oversees the entire organization — sales, applications engineering, go-to-market, marketing, operations, finance, HR, etc.
• This is a high-trust, high-visibility role at the center of how our President operates day-to-day
• You’ll manage scheduling, keep communications organized, track follow-ups, and make sure nothing falls through the cracks across a fast-moving start-up company.
• When on-site at our Glen Cove facility, you’ll also help with light office coordination — greeting visitors, supporting team events, and keeping things running smoothly on the floor
• Manage the President’s calendar, scheduling, and travel logistics — prioritizing ruthlessly and protecting time for what matters most
• Prepare agendas, briefing materials, and presentations for internal and external meetings
• Track action items and follow-ups from meetings, ensuring nothing slips
• Coordinate internal and external meetings with customers, partners, investors, and cross-functional leadership
• Help draft and organize communications on behalf of the President when needed
• Keep documents, presentations, and meeting notes organized and accessible
• Track deadlines and commitments across the commercial org involving the President
• Help coordinate cross-functional meetings and leadership discussions
• Support preparation for board meetings, offsites, sales reviews, and company events
• Greet guests and coordinate visitor logistics at our Glen Cove facility
• Assist with team lunches, leadership meetings, and small on-site events
• Help maintain a welcoming and organized office environment
• Handle light office supply and logistics needs

Benefits

• Paid time off
• Medical/dental/vision insurance
• Life insurance & disability insurance
• 401(k)
• Employee stock options

• High level of discretion and reliability — you handle sensitive information without it going further
• 3-7 years of experience as an Executive Assistant, Administrative Assistant, or in an operations coordination role — supporting a senior executive in a fast-moving environment
• Proactive rather than reactive — you anticipate needs, flag issues early, and solve problems independently before escalating
• Comfortable in a startup environment where the playbook changes and ambiguity is the norm
• Highly organized and detail-oriented — you track everything, miss nothing, and keep systems that others can rely on
• Strong written communication — clear, professional, and appropriately calibrated for external audiences including customers and partners
• Comfortable managing multiple shifting priorities at once without losing composure
• Experience supporting a sales, GTM, or commercial leader specifically
• Familiarity with CRM tools (HubSpot, Salesforce) or project management platforms
• Interest in robotics, automation, or deep tech
• Exposure to a manufacturing, hardware, or industrial technology environment