Executive Assistant

Mission Staffing; Stamford (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Our client, an investment management firm in Stamford, CT, seeks an Administrative Assistant to support the investment team. You will manage calendars for several Executives, arrange meetings with clients and internal teams, handle phone duties, plan travel, and process T&E expenses.

Ideal candidates bring at least four years of executive-support experience in finance, exceptional organization and communication skills, and the ability to adapt to a fluctuating schedule.

Qualifications

• At least four years of experience supporting finance executives or investment teams.
• Strong organizational and multitasking abilities.
• Excellent communication and calendar coordination skills.

Responsibilities

• Book client and internal meetings and prepare materials.
• Schedule and coordinate domestic and international travel and itineraries.
• Process travel & entertainment expenses and reconcile statements.

Skills

Calendar management

Executive support

Communication skills

Tools

Workday

Microsoft Outlook

Excel

Job description

Our client, an investment management firm located in Stamford, CT, is looking to add an Administrative Assistant to support their investment team. Responsibilities of this position include managing a calendar for several investment Executives, arranging internal and client meetings, managing incoming phone calls, booking travel and managing itinerary, and processing Travel & Entertainment expenses. The ideal candidate will come with at least four years' experience supporting executive-level finance professionals, excellent organization and communication skills, and the ability to handle a fluctuating work schedule.

Responsibilities Include:

• Booking client and internal meetings, organizing meeting materials, and taking notes
• Booking domestic and international travel, and managing itinerary
• Processing and reconciling T&E and other business expenses

Requirements:

• At least four years' experience supporting a team of finance executives at a hedge fund or alternative asset management firm
• Ability to manage and update multiple schedules
• Strong capabilities in Workday, Microsoft Outlook, and Excel