Executive Assistant

Longterm Health Management Services; Skokie (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

Longterm Health Management Services is seeking an Executive Assistant in Skokie, IL to support the principals with daily operations and financial tasks. The ideal candidate has experience in cash management or bookkeeping, excellent communication, and strong organizational skills.

You will handle routine financial processes, coordinate with attorneys on paperwork, and help maintain orderly office operations.

Qualifications

• Experience in cash management or bookkeeping.
• Excellent communication skills.
• Organized and able to maintain detailed files.
• Flexible and able to take on varied tasks.

Responsibilities

• Process checks, transfers, and wires for personal and business expenses.
• Reconcile bank and investment accounts monthly.
• Track investments, loans, and financial activity in spreadsheets or software.
• Work on personal financial statements with the finance team.
• Assist with legal paperwork and general office organization.

Skills

Cash management

Bookkeeping

Communication

Organization

Tools

Excel

Word

Outlook

Job description

About the Job

We are a rapidly growing company, looking for an Executive Assistant. The ideal candidate will have a great attitude, some experience with finance or bookkeeping, and a willingness to take on new challenges on a daily basis.

Responsibilities will include

Cash Management

• Process checks, transfers, and wires as needed for personal and business expenses
• Manage charity requests and receipts and track accordingly
• Monitor personal bank accounts activity

Financial Recordkeeping

• Reconcile bank and investment accounts monthly
• Track investments, loans, and other financial activity in both spreadsheets and personal accounting software (Quicken, Quickbooks, or other tbd)
• Work on personal financial statement semi-annually. Gather information and compile with financial team.

Research, analyze and summarize various topics upon request

Special projects for the principals and the rest of the executive team. For example, depending on skill set you may:

• Assist the office manager with tracking/follow up for technology requests and troubleshooting,
• Help our in-house attorneys with legal paperwork including applications, certifications, LLC renewals
• Assist with general office organization

Qualities

The ideal candidate:

• Is extremely professional with a great attitude
• Has experienced in cash management or bookkeeping
• Excellent communication skills
• Organized and able to maintain detailed files
• Flexible, and enjoys taking on different tasks of all types
• Software: Excel, Word, Outlook.

Longterm Health Management Services never requests or sends money, payment transfers, direct deposit, or Social Security Number (SSN) information as part of their recruitment process.