Executive SecretaryAdministrative Assistant

Documents Plus; Manchester (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

Documents Plus in Connecticut seeks an Executive Secretary/Administrative Assistant to provide direct support to the CEO of a development company and assist the Office Administrator with bookkeeping tasks.

The role requires strong MS Office skills, excellent written and verbal communication, database management, and handling confidential information with discretion. You will manage reports, correspondence, and scheduling while contributing to efficient office operations.

Qualifications

• 5+ years of office administration experience.
• Real estate knowledge is a plus.
• Advanced Microsoft Office skills (Word, Excel, Access, Outlook, PowerPoint).
• Excellent editing, proofreading and written/oral communication.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to handle confidential information.
• Proficient in QuickBooks is a plus.

Responsibilities

• Draft, compose, design and edit correspondence and reports.
• Organize and track written and email correspondence; maintain logs.
• Draft correspondence provided through dictation.
• Maintain physical and computerized files and records.
• Update and manage databases and corporate files to ensure completeness and accuracy.
• Run system queries and prepare information for reports.
• Prepare and distribute complex management reports with accuracy.
• Provide confidential communication on management's behalf.
• Answer and log inbound telephone calls; greet onsite guests.
• Assist with input/output of financial documents and reports.
• Perform other office tasks as required.

Skills

Office administration

Multitasking

Communication

Organizational skills

Attention to detail

Phone skills

Research skills

Tools

Microsoft Office (Word/Excel/Access/Outlook/PowerPoint)

QuickBooks

Apple products

Job description

Job Description

Job Description

We are seeking an Executive Secretary/Administrative Assistant to provide support directly to the CEO of a Development company along with assisting the Office Administrator with bookkeeping tasks.

** Responsibilities:**

• Draft, compose, design and edit correspondence, reports and other formal documents using various software
• Organize, manage and track written and email correspondence; maintain logs and record follow-up activity
• Draft correspondence provided through dictation
• Maintain extensive physical and computerized file and record systems
• Organize, update and maintain business/customer databases and corporate files to ensure completeness and accuracy
• Conduct internet research; collect, review and prepare information; run system queries and reports to provide data
• Organize, create and distribute key, complex management reports with a high degree of accuracy
• Provide clear communication on the management's behalf within and outside the company while maintaining the security of confidential information
• Answer and log inbound telephone calls providing accurate information
• Greet and assist onsite guests
• Assist with the input and output of financial documents and reports
• Perform other office tasks as required

** Qualifications:**

• Previous office administrative expertise (5+ years of experience desired)
• Real Estate knowledge a plus
• Exceptional Computer skills which must include:
• * Extensive knowledge of Microsoft Office (Word, Excel, Access, Outlook and PowerPoint)
  • Exceptional Internet research skills
  • Apple product knowledge a plus
• Excellent editing, proofreading and oral/written communication skills – work product must be superior
• Outstanding organizational and follow thru skills
• Ability to prioritize and multitask IS A MUST
• Tenacious attention to detail
• Sensitivity to confidential matters
• Excellent memory a must
• Strong phone skills
• Proficient in QuickBooks a plus