Executive Assistant

Legacy Healthcare; Skokie (IL); On-site; USD 50,000 - 75,000; Full time

Job summary

Legacy Healthcare in Skokie, IL is seeking an Executive Assistant who brings a positive attitude and some experience with finance or bookkeeping to support executives and daily operations.

You will handle cash management tasks, process checks and transfers, manage records, assist with legal paperwork, and coordinate special projects while collaborating with the finance team and office staff.

Qualifications

• Experience with cash management or bookkeeping.
• Professional with a great attitude.
• Excellent communication skills.
• Organized and able to maintain detailed files.
• Flexible and able to take on varied tasks.

Responsibilities

• Cash management tasks and processing payments as needed.
• Process checks, transfers, and wires for personal and business expenses.
• Monitor personal bank accounts activity.
• Financial recordkeeping and reconciliation of accounts monthly.
• Track investments and loans in spreadsheets or accounting software.
• Prepare personal financial statements semi-annually with the finance team.
• Research, analyze and summarize topics on request.
• Support principals and executive team on special projects.
• Assist office manager with technology requests and troubleshooting.
• Assist in-house attorneys with legal paperwork and LLC renewals.
• Support general office organization.

Skills

Cash Management

Bookkeeping

Excellent communication skills

Organized

Flexible

Tools

Excel

Word

Outlook

Job description

About the Job

We are a rapidly growing company, looking for an Executive Assistant. The ideal candidate will have a great attitude, some experience with finance or bookkeeping, and a willingness to take on new challenges on a daily basis.

Responsibilities will include

• Cash Management
• · Process checks, transfers, and wires as needed for personal and business expenses
• · Manage charity requests and receipts and track accordingly
• · Monitor personal bank accounts activity
• Financial Recordkeeping
• · Reconcile bank and investment accounts monthly
• · Track investments, loans, and other financial activity in both spreadsheets and personal accounting software (Quicken, Quickbooks, or other tbd)
• · Work on personal financial statement semi-annually. Gather information and compile with financial team.
• Research, analyze and summarize various topics upon request
• Special projects for the principals and the rest of the executive team. For example, depending on skill set you may:
• - Assist the office manager with tracking/follow up for technology requests and troubleshooting,
• - Help our in-house attorneys with legal paperwork including applications, certifications, LLC renewals
• - Assist with general office organization

Qualities

• The ideal candidate:
• - Is extremely professional with a great attitude
• - Has experienced in cash management or bookkeeping
• - Excellent communication skills
• - Organized and able to maintain detailed files
• - Flexible, and enjoys taking on different tasks of all types
• - Software: Excel, Word, Outlook.

Longterm Health Management Services never requests or sends money, payment transfers, direct deposit, or Social Security Number (SSN) information as part of their recruitment process.