Executive Assistant

Career Personnel, Inc; Montgomery (AL); On-site; USD 45,000 - 70,000; Full time

Job summary

Career Personnel, Inc. is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership in Montgomery, Alabama.

The ideal candidate is an excellent communicator who can anticipate needs, manage competing priorities, work independently, and build strong relationships across the organization. The role requires 3+ years of experience in executive/administrative support, strong typing (60 WPM), exceptional organization, and proficiency with Microsoft Office.

Qualifications

• 3+ years of experience in Executive/Administrative support.
• Typing speed of at least 60 WPM (testing will be required).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office.
• Ability to work independently and anticipate needs.

Responsibilities

• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including agendas, materials, invitations, and follow-up.
• Prepare and edit correspondence, reports, presentations, and other business documents.
• Monitor and organize emails, communications, and executive action items.
• Track deadlines, priorities, and follow-ups to ensure commitments are completed on time.
• Prepare meeting notes and maintain accurate records of decisions and action items.
• Handle confidential and sensitive information with discretion.
• Conduct research and compile information to support executive decision-making.
• Support special projects and initiatives as assigned.

Skills

Calendar management

Microsoft Office

Communication

Time management

Confidential info handling

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

Position Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior leadership.

The ideal candidate is an excellent communicator who can anticipate needs, manage competing priorities, work independently, and build strong relationships across the organization.

Responsibilities

• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including agendas, materials, invitations, and follow-up.
• Prepare and edit correspondence, reports, presentations, and other business documents.
• Monitor and organize emails, communications, and executive action items.
• Track deadlines, priorities, and follow-ups to ensure commitments are completed on time.
• Prepare meeting notes and maintain accurate records of decisions and action items.
• Handle confidential and sensitive information with discretion.
• Conduct research and compile information to support executive decision-making.
• Support special projects and initiatives as assigned.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• You must have very strong typing skills - At least 60WPM (Testing will be required)
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Demonstrated ability to handle confidential information professionally.
• Strong proficiency with Microsoft Office.
• Comfortable working independently and exercising sound judgment.
• Professional demeanor and strong interpersonal skills.
• Ability to anticipate needs and proactively solve problems.

Company Description

With more than 50 years of experience, Career Personnel provides for the staffing of businesses, supplying qualified temporary, temporary-to-hire, direct-hire and contract candidates for companies in the Montgomery and Birmingham areas.

If you’re a highly-motivated, skilled and conscientious individual looking for the right position, or a human resources professional seeking that person for your workplace, Career Personnel can guide you through the process of professional growth.