Executive Assistant

Vaco by Highspring; Brookwood (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Vaco by Highspring is seeking a polished Executive Assistant to support our senior leadership in a fast-paced corporate environment. You will manage calendars, coordinate travel and meetings, and prepare presentations and reports to drive follow-through on strategic initiatives.

The ideal candidate has 7+ years of executive support, exceptional organizational and communication skills, advanced MS Office proficiency (Outlook, Excel, PowerPoint, Teams), and the ability to handle confidential

Qualifications

• 7+ years of experience supporting executives or senior leadership.
• Strong organizational and communication skills.
• Advanced MS Office skills and ability to handle confidential information.

Responsibilities

• Manage schedules, meetings, and travel for executive leadership.
• Prepare presentations, reports, and executive communications.
• Coordinate leadership meetings and special events.
• Track action items, deadlines, and project deliverables.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with professionalism and discretion.

Skills

Executive support

Organizational skills

Communication skills

MS Office

Multitasking

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Executive Assistant to Executive Leadership

We're seeking a polished, highly organized Executive Assistant to support senior leadership in a fast-paced corporate environment. This role will manage executive calendars, coordinate travel and meetings, prepare presentations and reports, and help drive follow-through on key business initiatives.

What You\'ll Do:

• Manage schedules, meetings, and travel for executive leadership
• Prepare presentations, reports, and executive communications
• Coordinate leadership meetings and special events
• Track action items, deadlines, and project deliverables
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with professionalism and discretion

What We\'re Looking For:

• 7+ years supporting executives or senior leadership
• Strong organizational and communication skills
• Advanced Microsoft Office skills, especially Outlook, Excel, PowerPoint, and Teams
• Ability to manage multiple priorities and work independently
• Professional presence and exceptional attention to detail

Preferred:

• Experience supporting C-suite executives
• Background in manufacturing, mining, industrial, or energy environments

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).