Executive Assistant

Garda Capital Partners; Scottsdale (AZ); On-site; USD 90,000 - 130,000; Full time

Job summary

Garda Capital Partners in Scottsdale seeks an experienced Senior Executive Assistant to partner with the CEO and support a fast-paced, professional environment. This role focuses on calendar management, travel planning, and preparation for meetings, with a strong emphasis on discretion and judgment.

You will handle confidential information, manage complex priorities, and assist with special projects, requiring autonomy, exceptional communication, and meticulous organization in a trusted,

Qualifications

• Significant experience supporting a CEO, C-suite executive, or senior leader in a fast-paced environment.
• Self-starter with autonomy in a dynamic setting.
• Superior verbal and written communications skills.
• Ability to interact professionally with diverse internal and external stakeholders.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage the CEO's complex and changing calendar with sound judgement.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare for meetings with agendas, materials and context.
• Anticipate deadlines and follow through on commitments.
• Handle highly confidential information with discretion.
• Support special projects and personal responsibilities for the CEO with high trust.

Skills

CEO support

Self-starter

Excellent communication

Stakeholder management

Organizational skills

Job description

Garda Capital Partners (Garda) is a multi-billion dollar alternative investment firm with over 22 years of experience deploying relative value strategies across fixed income markets for institutional investors. We hire, grow, and mentor great talent and remain steadfast in our commitment to building a culture that helps them succeed. Garda is more than a workplace. We are built on trust, integrity, and a shared vision for how we work together, the enduring relationships we build, and the consistency of our results. Garda's primary offices are located in Wayzata, New York City, West Palm Beach, Geneva, Zug, Copenhagen, Singapore, and Scottsdale.

Garda is seeking an experienced, highly capable Senior Executive Assistant to partner with our existing support staff to provide comprehensive support to our Chairman/Chief Executive Officer. This role will be based in our Scottsdale office, where the CEO is based for the majority of the calendar year. This is a high-impact role requiring exceptional judgment, discretion, organization, and the ability to operate effectively in a fast-paced, highly professional environment.

Position Responsibilities

• Manage the CEO's complex and frequently changing calendar, exercising sound judgement regarding priorities and timing.
• Manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries.
• Ensure the CEO is appropriately prepared for meetings and commitments, including coordinating agendas, background materials, and other relevant information.
• Anticipate upcoming needs, deadlines, and commitments and proactively ensure appropriate follow-through.
• Handle highly confidential and sensitive information with exceptional discretion.
• Handle special projects and other professional and personal responsibilities for the CEO that require a high degree of trust, judgement, and execution.

Qualifications & Desired Skills

• Significant experience supporting a CEO, C-suite executive, or other senior leader in a sophisticated, fast-paced professional environment.
• Self-starter, able to work in a highly dynamic environment with a high degree of autonomy.
• Superior communications skills – both verbal and written.
• Demonstrated ability to deal professionally with a variety of people at all levels internally and externally.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.