Executive Assistant

Garda Capital Partners LP; Scottsdale (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

Garda Capital Partners LP is seeking an experienced Senior Executive Assistant to support our Chairman/CEO in Scottsdale. This high-impact role requires exceptional judgment, discretion, organization, and the ability to operate in a fast-paced, professional environment.

You will manage the CEO's complex calendar, arrange domestic and international travel with detailed itineraries, and ensure meeting readiness with agendas and materials.

Qualifications

• Significant experience supporting a CEO, C-suite, or senior leader in a sophisticated, fast-paced environment.
• Self-starter with autonomy and ability to work without micro-management.
• Superior written and verbal communication skills.
• Ability to interact professionally with internal and external stakeholders.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage the CEO's complex and frequently changing calendar.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare for meetings with agendas, background materials, and relevant information.
• Anticipate upcoming needs and ensure timely follow-through.
• Handle highly confidential information with discretion.
• Manage special projects and personal responsibilities for the CEO.

Skills

CEO support

Calendar management

Travel planning

Meeting preparation

Discretion

Project management

Communication skills

Office suite

Job description

Garda Capital Partners (Garda) is a multi-billion dollar alternative investment firm with over 22 years of experience deploying relative value strategies across fixed income markets for institutional investors. We hire, grow, and mentor great talent and remain steadfast in our commitment to building a culture that helps them succeed. Garda is more than a workplace. We are built on trust, integrity, and a shared vision for how we work together, the enduring relationships we build, and the consistency of our results. Garda's primary offices are located in Wayzata, New York City, West Palm Beach, Geneva, Zug, Copenhagen, Singapore, and Scottsdale.

Garda is seeking an experienced, highly capable Senior Executive Assistant to partner with our existing support staff to provide comprehensive support to our Chairman/Chief Executive Officer. This role will be based in our Scottsdale office, where the CEO is based for the majority of the calendar year. This is a high-impact role requiring exceptional judgment, discretion, organization, and the ability to operate effectively in a fast-paced, highly professional environment.

Position Responsibilities:

• Manage the CEO's complex and frequently changing calendar, exercising sound judgement regarding priorities and timing.
• Manage travel arrangements, both domestically and internationally, accompanied by detailed itineraries.
• Ensure the CEO is appropriately prepared for meetings and commitments, including coordinating agendas, background materials, and other relevant information.
• Anticipate upcoming needs, deadlines, and commitments and proactively ensure appropriate follow-through.
• Handle highly confidential and sensitive information with exceptional discretion.
• Handle special projects and other professional and personal responsibilities for the CEO that require a high degree of trust, judgement, and execution.

Qualifications & Desired Skills:

• Significant experience supporting a CEO, C-suite executive, or other senior leader in a sophisticated, fast-paced professional environment.
• Self-starter, able to work in a highly dynamic environment with a high degree of autonomy.
• Superior communications skills – both verbal and written.
• Demonstrated ability to deal professionally with a variety of people at all levels internally and externally.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
• Strong computer skills (Microsoft Office).