Executive Assistant

Truex Métier; San Mateo (CA); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Equity

Job summary

Truex Métier is seeking a polished Executive Assistant to support a Co-Founder & COO in a fast-growing technology environment. The role emphasizes discretion, calendar and travel mastery, and proactive partnership with senior leadership.

The position offers hybrid or onsite work in San Mateo, CA, with significant exposure to investors, customers, and business partners. Equity is included as part of the compensation package for a senior administrative partner.

Qualifications

• Experience supporting senior executives in venture capital, private equity, investment management, or a family office.
• Proven track record in calendar, travel, and expense management.
• Strong judgment, discretion, and ability to anticipate needs while maintaining confidentiality.

Responsibilities

• Provide comprehensive executive support to the Co-Founder & COO, including calendar management, scheduling, expenses, and day-to-day coordination.
• Coordinate frequent domestic and international travel, with 1–2 international trips per quarter and occasional East Coast travel.
• Manage a dynamic calendar with competing priorities and ensure efficient, thoughtful scheduling.
• Develop understanding of executive priorities to proactively anticipate needs and keep commitments moving forward.
• Interact professionally with investors, customers, and partners to ensure a polished experience.
• Handle expenses and administrative tasks with high accuracy and confidentiality.

Skills

Calendar management

Travel management

Discretion

Professional presence

Proactive approach

Adaptability

Relationship building

Job description

We are recruiting on behalf of a fast-growing technology company seeking a polished, highly organized, and discreet Executive Assistant to support a Co-Founder & Chief Operating Officer.

This is an excellent opportunity for a career EA with a background in venture capital, private equity, investment management, or a family office who enjoys working closely with a senior executive in a fast-paced, evolving environment. The ideal candidate will bring strong calendar and travel management skills, sound judgment, and the ability to anticipate needs while maintaining a high level of professionalism and discretion.

Key Responsibilities

• Executive Support: Provide comprehensive support to the Co-Founder & COO, including calendar management, scheduling, expenses, and day-to-day administrative coordination.
• Travel Management: Coordinate frequent domestic and international travel, including complex itineraries, accommodations, transportation, and last-minute changes. International travel is expected approximately 1-2 times per quarter, with East Coast travel approximately 1-2 times per quarter.
• Calendar Management: Manage a dynamic calendar with competing priorities, ensuring schedules are organized thoughtfully and efficiently.
• Executive Partnership: Develop a strong understanding of the executive's priorities and the broader business to proactively anticipate needs and keep key commitments moving forward.
• Stakeholder & Guest Coordination: Interact professionally with investors, customers, business partners, and other guests, helping ensure a polished experience.
• Administrative Support: Manage expenses and other administrative responsibilities while maintaining a high level of accuracy and confidentiality.

What We Are Looking For

• Industry Experience: Experience supporting executives within venture capital, private equity, investment management, or a family office is strongly preferred.
• Experience: Proven career experience as an Executive Assistant supporting a senior executive.
• Executive Support: Strong calendar, travel, expense management, and executive coordination experience.
• Professional Presence: Polished, articulate, and comfortable interacting with senior executives, investors, customers, and other high-level stakeholders.
• Discretion: Exceptional judgment and ability to handle sensitive business information with complete confidentiality.
• Proactive Approach: Anticipates needs, stays ahead of priorities, and takes ownership without requiring constant direction.
• Adaptability: Comfortable working in a fast-growing startup where priorities and responsibilities may evolve over time.
• Relationship Building: Warm and confident with a natural ability to interact with and host a wide range of guests.

Location & Culture

• Location: San Mateo, CA
• Work Structure: Hybrid or onsite, with a preference for being onsite as often as possible.
• Environment: Fast-paced, entrepreneurial, and collaborative, with close exposure to senior leadership and the broader business.
• Travel: Significant domestic and international travel coordination will be a core part of the role.

Over time, the scope of the position may expand as the executive's needs and the business evolve, potentially creating opportunities for broader involvement in strategic priorities and operations.

• Equity: Equity package included

This is an exciting opportunity for a seasoned Executive Assistant with VC, PE, or investment-related experience who is looking to become a trusted partner to a senior executive at a high-growth organization.