Executive Assistant

Maven Recruiting Group; Menlo Park (CA); Hybrid; USD 140,000 - 150,000; Full time

Benefits offered by this job

Fantastic benefits

Job summary

Maven Recruiting Group is seeking an Executive Assistant for a boutique venture capital firm in Menlo Park, offering a hybrid work schedule (3 days onsite).

You will manage sophisticated calendars across time zones, organize meetings, handle travel logistics, and prepare expense reports. As a key liaison for the Partners, you will interact with investors and executives while maintaining CRM data and supporting day-to-day operations.

Qualifications

• Highly organized and proactive professional with strong communication skills.
• Detail-oriented and capable of managing shifting priorities in a fast-paced environment.
• Ability to coordinate across multiple time zones and teams.

Responsibilities

• Manage sophisticated and frequently shifting calendars across multiple time zones.
• Organize internal and external meetings, ensuring scheduling and logistics are seamless.
• Oversee domestic and international travel arrangements, including visas and itineraries.
• Prepare and submit monthly expense reports with accuracy and timely reconciliation.
• Act as a liaison on behalf of the Partners with investors, board members, and executives.
• Maintain the firm's CRM records with accurate data and documentation.
• Collaborate with the broader team to keep the office and investment environment running smoothly.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reports

Stakeholder communication

CRM maintenance

Job description

Are you an Executive Assistant who would thrive inside a boutique venture capital firm backing the technologies shaping whats next? This team is investing in innovative companies with the potential to create meaningful, lasting impact, and theyre looking for an exceptional EA to support two Partners. This role is ideal for someone who is proactive, highly organized, and energized by a fast-moving investment environment where priorities shift quickly and attention to detail matters. Youll work closely with accomplished investors, gain exposure to exciting companies and founders, and play an integral role in keeping the Partners and broader team operating at their best.

The Role: Executive Assistant

The City: Menlo Park (Hybrid - 3 days onsite)

The Money: $140K$150K base DOE + Bonus + fantastic benefits

The Culture: Good work-life balance. Boutique. High-impact. Mission-driven.

The Ideal Candidate: Highly organized. Proactive. Excellent communicator. Detail-oriented. Thrives in dynamic environments.

The Day-to-Day:

• Manage sophisticated and frequently shifting calendars, coordinating priorities and schedules across multiple time zones.
• Organize internal and external meetings, ensuring scheduling and logistics are handled seamlessly from start to finish.
• Oversee domestic and international travel arrangements, including flights, accommodations, visas, transportation, and detailed itineraries.
• Prepare and submit monthly expense reports, maintaining accuracy and timely reconciliation.
• Act as a key point of contact on behalf of the Partners, communicating professionally with investors, board members, executives, and other external stakeholders.
• Keep the firms CRM organized and current, maintaining accurate records, documentation, and data.
• Partner with the broader team on administrative needs and day-to-day coordination to help maintain an efficient, well-run office and investment environment.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.