Executive Assistant

Bauhinia Search Partners; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Bauhinia Search Partners is partnering with a well-established venture capital firm to recruit an Executive Assistant for senior investment professionals. The role demands an exceptionally organized, proactive EA who thrives in a fast-paced, collaborative investment setting.

Based in San Francisco, this hybrid position requires polished communication, strong judgment, and the ability to manage competing priorities while maintaining confidentiality.

Qualifications

• 3–7 years of experience supporting executives.
• Experience in financial services or investment environment preferred.
• Strong scheduling and prioritization abilities.
• Excellent written and verbal communication.

Responsibilities

• Own busy, high-volume calendars for senior leaders.
• Coordinate travel domestically and internationally from start to finish.
• Manage expenses and other administrative details with accuracy.
• Coordinate meetings with internal and external contacts including investors.
• Assist with presentations and executive-level deliverables.
• Balance multiple assignments and deadlines with high standards.
• Handle sensitive information with confidentiality and sound judgment.

Skills

Calendar management

Executive support

Communication skills

Discretion

Organizational skills

Proactive

Tools

Google Workspace

Microsoft Office

Video conferencing

AI technology

Job description

Bauhinia Search Partners is partnering with a well-established venture capital firm on a confidential search for an Executive Assistant supporting senior investment professionals.

This is an excellent opportunity for a polished, proactive, and highly organized EA who enjoys working closely with senior leaders in a fast-paced, collaborative investment environment.

The ideal candidate will be an exceptional communicator and thoughtful problem-solver who can confidently manage competing priorities, exercise sound judgment, and remain calm under pressure.

What You’ll Own:

• Own busy, high-volume calendars for senior leaders, balancing shifting priorities and last-minute changes with confidence
• Keep executives organized and prepared through thoughtful scheduling, meeting coordination, and proactive follow-up
• Help manage incoming communications and ensure important requests, deadlines, and action items are surfaced appropriately
• Coordinate domestic and international travel from start to finish, including transportation, accommodations, itineraries, and changes along the way
• Manage expenses and other administrative details with accuracy and strong follow-through
• Coordinate meetings and interactions with a wide range of internal and external contacts, including business leaders, investors, and industry partners
• Help maintain important professional relationships and support ongoing engagement with key contacts
• Anticipate needs, identify potential conflicts early, and proactively solve problems before they arise
• Organize information and assist with presentations, reports, meeting materials, and other executive-level deliverables
• Balance multiple assignments and deadlines while maintaining a consistently high standard of work
• Handle sensitive business and personnel matters with maturity, confidentiality, and sound judgment

What We’re Looking For:

• Approximately 3–7 years of experience supporting executives or senior leadership
• Prior experience in a financial services, investment, professional services, family office, or similarly high-touch corporate environment is strongly preferred
• A stable career history with demonstrated growth and increasing responsibility
• Strong scheduling, organization, and prioritization skills
• Exceptional attention to detail and the ability to stay ahead in a fast-moving environment
• Professional, polished, and comfortable communicating with senior-level internal and external contacts
• Naturally proactive, resourceful, personable, and willing to take ownership
• Someone who enjoys being part of a team and can collaborate effectively across different functions and personalities
• Calm and adaptable when priorities shift or unexpected situations arise
• Excellent written and verbal communication skills
• Strong discretion and judgment when working with sensitive or confidential information
• Comfortable with modern productivity and collaboration platforms, including Google Workspace, Microsoft Office, video conferencing tools, and emerging AI technology

Schedule:

This is a hybrid position based primarily in San Francisco, with meaningful in-office collaboration. Fridays are generally remote; however, candidates must have the flexibility to come into the office as business needs require.

Compensation:

$120K–$140K base + 15% target bonus, representing approximately $138K–$161K in target annual cash compensation

• plus a competitive benefits and retirement package.