Executive Assistant

Joss Search; Santa Monica (CA); On-site; USD 80,000 - 130,000; Full time

Benefits offered by this job

Base Salary: $80k-$130k with up to $-$

Generous discretionary bonus program

100% employer-paid healthcare premiums

Catered lunch provided daily

Complimentary parking

Monthly team events and happy hours

Office relocation to Century City

Job summary

Joss Search is partnering with a leading private equity firm to recruit an Executive Assistant who will support one of the firm’s Co-Founders. The role requires proactive, solutions-oriented support for a high-profile leader with extensive travel and demanding scheduling needs.

The successful candidate will join a collaborative administrative team, manage calendars, coordinate meetings and travel, and build strong relationships with stakeholders across the firm.

Qualifications

• 3–7 years of Executive Assistant experience preferred.
• Experience supporting senior executives in fast-paced environments.
• Financial services, private equity, investment banking, consulting, or professional services experience is a plus.
• Strong calendar management and scheduling experience.
• Comfortable handling changing priorities and last-minute requests.

Responsibilities

• Managing complex and ever-changing calendars.
• Coordinating meetings, Zoom calls, conferences, and event logistics.
• Anticipating scheduling conflicts and proactively providing solutions.
• Partnering with travel team on extensive domestic and international travel arrangements.
• Handling restaurant reservations, transportation, and last-minute logistics.
• Preparing detailed itineraries and supporting changing travel plans.
• Building strong relationships with internal and external stakeholders.
• Working closely with fellow EAs to ensure seamless executive support.
• Responding quickly and effectively to time-sensitive requests.

Skills

Executive Assistant experience

Calendar management

Travel logistics

Proactive mindset

Strong communication

Job description

We are partnering with a leading private equity firm to find an Executive Assistant to support one of the firm's Co-Founders. This is a unique opportunity to join a highly collaborative team supporting a globally recognized investor at the center of a fast-paced, high-profile business.

The Co-Founder travels extensively, spending roughly 90% of his time on the road, and relies heavily on a team of Executive Assistants who operate as true partners. This is not a role for someone who simply reacts to requests. The ideal candidate is proactive, solutions-oriented, and enjoys being one step ahead in a constantly evolving environment.

Beyond the role itself, the firm is known for its exceptional culture, collaborative administrative team, strong leadership accessibility, and commitment to employee development. Despite its success and growth, the office maintains a close-knit, entrepreneurial feel where hard work is recognized and rewarded.

The Role

This Executive Assistant will support a Co-Founder alongside a team of experienced EAs, helping manage a demanding schedule, evolving priorities, and extensive domestic and international travel logistics.

The role requires someone who thrives in a fast-paced environment, enjoys solving problems in real time, and takes pride in being a trusted partner to senior leadership.

While the position operates within standard business hours, the team embraces a 24/7 mentality and works together to ensure urgent requests are handled seamlessly when priorities shift.

Key responsibilities include:

• Managing complex and ever-changing calendars
• Coordinating meetings, Zoom calls, conferences, and event logistics
• Anticipating scheduling conflicts and proactively providing solutions
• Partnering with the travel team on extensive domestic and international travel arrangements
• Handling restaurant reservations, transportation, and last-minute logistics
• Preparing detailed itineraries and supporting changing travel plans
• Building strong relationships with internal and external stakeholders
• Working closely with fellow EAs to ensure seamless executive support
• Responding quickly and effectively to time-sensitive requests

The Environment

• Fast-paced, high-performance culture
• Direct exposure to one of the firm's Co-Founders
• Team-oriented support model with strong collaboration across the administrative team
• Highly visible position with significant interaction across the firm
• Leadership that values initiative, thoughtful recommendations, and proactive communication
• A culture where people work hard, support one another, and are recognized for their contributions
• Opportunity to build long-term relationships with senior leadership and key stakeholders

The Candidate

• 3-7 years of Executive Assistant experience preferred
• Experience supporting senior executives in fast-paced environments
• Financial services, private equity, investment banking, consulting, or professional services experience is a plus
• Strong calendar management and scheduling experience
• Comfortable handling changing priorities and last-minute requests
• Highly organized with exceptional attention to detail
• Positive, flexible, and team-oriented approach
• Strong communication and relationship-building skills
• Proactive mindset with the ability to anticipate needs and offer solutions
• Exercises sound judgment and remains calm under pressure

The Benefits

• Base Salary: $80,000-$130,000, with flexibility up to $150,000 for exceptional candidates
• Generous discretionary bonus program
• 100% employer-paid healthcare premiums for employees and dependents
• Catered lunch provided daily
• Complimentary parking
• Monthly team events and happy hours
• Office relocating to Century City in the coming year
• Opportunity to join one of the most respected private equity firms in the industry with significant long-term growth potential