Executive Assistant

Compunnel, Inc.; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Compunnel Inc. in New York seeks an Executive Assistant to provide comprehensive administrative support to senior professionals in a fast-paced, client-facing environment.

You will manage calendars, coordinate meetings and travel, prepare business communications, and serve as a key liaison with executives, clients, and internal stakeholders. The ideal candidate is highly organized, proactive, discreet, and able to handle confidential information with professionalism.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar administrative support role within a fast-paced professional environment.
• Strong organizational, multitasking, and time management skills.
• Ability to work independently, anticipate business needs, and exercise sound judgment.
• Excellent verbal and written communication skills.
• Experience supporting multiple senior leaders with complex scheduling requirements.

Responsibilities

• Manage complex calendars for multiple senior professionals, resolving scheduling conflicts.
• Coordinate meetings, conference calls, and video conferences across time zones.
• Arrange domestic and international travel and prepare travel itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Manage incoming emails and administrative requests, ensuring timely follow-up.
• Provide confidential support and handle sensitive information with discretion.
• Draft agendas, organize materials, and manage executive workflows.
• Assist with onboarding and special projects as needed.

Skills

Calendar management

Organizational skills

Time management

Verbal and written communication

Discretion

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Video conferencing platforms

Travel booking systems

Expense management tools

AI-enabled workplace productivity tools

Job description

Job Description

Job Description

Job Summary The Executive Assistant provides comprehensive administrative support to senior professionals in a fast-paced, client-facing environment. This role manages complex calendars, coordinates meetings and travel, prepares business communications, supports operational activities, and serves as a key liaison between executives, clients, and internal stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and capable of handling confidential information with professionalism and discretion.

Key Responsibilities Manage complex and frequently changing calendars for multiple senior professionals, resolving scheduling conflicts and prioritizing appointments. Coordinate internal and external meetings, conference calls, and video conferences across multiple time zones. Schedule global meetings on short notice while ensuring maximum attendance and efficient execution. Monitor executive schedules, including travel arrangements and key business commitments. Serve as a primary point of contact for clients, senior leaders, and internal stakeholders. Coordinate recurring and ad hoc meetings with external partners and executive assistants. Manage meeting logistics, invitations, agendas, presentation materials, and administrative workflows. Handle confidential communications with professionalism and discretion. Provide phone coverage, screen calls, and prioritize urgent matters. Draft, edit, and prepare correspondence, presentations, reports, and other business documents. Manage incoming emails, mail, and administrative requests while ensuring timely follow-up. Maintain organized records, files, and business documentation. Utilize AI-enabled administrative tools to improve document preparation, communication, and task management. Coordinate meeting logistics, including conference rooms, audiovisual equipment, technology, and catering. Organize client events, team meetings, business functions, and special events. Arrange domestic and international travel, including flights, hotels, transportation, approvals, and travel itineraries. Prepare and process expense reports accurately and resolve related issues. Collaborate with internal departments to resolve operational issues and obtain necessary information. Conduct research to support business initiatives and executive decision-making. Provide backup support for team members and adapt to changing business priorities. Assist with onboarding, training temporary staff, and supporting special projects. Perform additional administrative duties as assigned.

Required Qualifications 3+ years of experience as an Executive Assistant or in a similar administrative support role within a fast-paced professional environment. Strong organizational, multitasking, and time management skills. Ability to work independently, anticipate business needs, and exercise sound judgment. Excellent verbal and written communication skills. Experience supporting multiple senior leaders with complex scheduling requirements. Strong attention to detail and accuracy. Professionalism and discretion when handling confidential information. Flexibility and adaptability in a dynamic work environment. Advanced proficiency in Microsoft Outlook, including calendar management. Strong working knowledge of Microsoft Word, Excel, and PowerPoint. Experience with video conferencing platforms, travel booking systems, and expense management tools. Preferred Qualifications Bachelor's degree or equivalent professional experience. Experience using AI-enabled workplace productivity tools such as Microsoft Copilot, ChatGPT Enterprise, Gemini, or similar platforms. Education: Bachelors Degree

Company Description Compunnel Inc., established in 1994; is a leading provider of Staffing, IT/Software, e-Learning/Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based/SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.

We have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support