Executive Assistant

Maven Recruiting Group; San Francisco (CA); Hybrid; USD 150,000 - 160,000; Full time

Job summary

Maven Recruiting Group in San Francisco is seeking an Executive Assistant to the Founder for a hybrid role. You will manage a fast-paced calendar, coordinate domestic and international travel, prepare meeting materials, oversee expenses, and act as a trusted gatekeeper for a Founder with a dynamic schedule.

Ideal candidates bring exceptional organizational and written/verbal communication skills, discretion, and a proactive, service-oriented mindset to thrive in a high-growth VC environment with

Qualifications

• Venture capital/private equity/finance or high-growth tech experience preferred.
• Exceptional organizational skills with ability to manage multiple priorities.
• Strong written and verbal communication skills and discretion.

Responsibilities

• Own and manage an evolving calendar with priorities and foresight.
• Coordinate complex domestic and international travel and itineraries.
• Prepare meeting agendas, materials, and briefing documents.
• Serve as primary contact for internal/external stakeholders including founders, investors, executives.
• Coordinate board/investor meetings, offsites, and events.
• Track action items and ensure follow-through on initiatives.
• Process expense reports and assist with budget tracking.
• Support special projects and firm-wide operational initiatives.
• Identify process improvements to increase efficiency.
• Handle highly confidential information with professionalism and discretion.

Skills

Calendar management

Travel coordination

Meeting preparation

Stakeholder management

Communication skills

Discretion

Emotional intelligence

Education

Bachelor's degree

Job description

The Role:

Executive Assistant to Founder

Location:

Hybrid | San Francisco, CA

Compensation:

$150,000$160,000 base + bonus + exceptional benefits

Industry:

Venture Capital

One of San Francisco's most sought-after venture capital firms is looking to add an exceptional Executive Assistant to support a Founder at the center of the innovation ecosystem. This is a rare opportunity to join a highly respected investment firm known for partnering with category-defining companies and visionary entrepreneurs. Beyond the work itself, you'll enjoy the unique exposure, network, and long-term career opportunities that come with being part of a premier VC platform.

The Role:

This is a true right-hand partnership for someone who thrives in a fast-paced, high-performance environment and enjoys staying ten steps ahead. You'll manage an ever-changing calendar, coordinate complex domestic and international travel, prepare meeting materials, oversee expenses, and serve as a trusted gatekeeper for a Founder with a full and dynamic schedule.

The Day-to-Day:

• Own and manage an ever-evolving calendar, balancing competing priorities with precision and foresight
• Coordinate complex domestic and international travel, itineraries, and logistics
• Prepare meeting agendas, presentation materials, and briefing documents
• Serve as the primary point of contact for internal and external stakeholders, including founders, investors, and executives
• Coordinate board meetings, investor meetings, offsites, and special events
• Track action items and ensure follow-through on key initiatives
• Process expense reports and assist with budget tracking
• Support special projects and operational initiatives across the firm
• Help streamline processes and identify opportunities to improve efficiency
• Handle highly confidential information with professionalism and discretion

What We're Looking For:

• Prior experience within venture capital, private equity, investment banking, consulting, or a high-growth technology company strongly preferred
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills
• A proactive, resourceful, and service-oriented mindset
• High emotional intelligence with sound judgment and discretion
• Experience managing complex calendars, travel, meetings, and executive priorities
• Bachelor's degree preferred

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.