Executive Personal Assistant

Maven Recruiting Group; New York (NY); On-site; USD 180,000 - 215,000; Full time

Benefits offered by this job

Bonus

Exceptional benefits

Job summary

Maven Recruiting Group is seeking an Executive Personal Assistant in New York City onsite to support a confidential executive. The role demands expert calendar and travel management, superb discretion, and seamless coordination with founders, LPs, and investors.

You will prepare materials for meetings, manage sensitive information with utmost professionalism, and partner with fellow EAs to align cross-functional priorities in a fast-paced venture capital environment.

Qualifications

• Experience in fast-paced financial services (venture capital / PE / investment banking)
• Expertise managing complex calendars, travel, and executive logistics across time zones
• Strong written and verbal communication with attention to detail
• Ability to prioritize competing demands with calm, solutions-oriented approach
• High level of professionalism, discretion, and sound judgment
• Proactive, service-oriented mindset with anticipation of needs

Responsibilities

• Manage an ever-changing calendar with investor, board, portfolio company, and internal priorities
• Coordinate domestic and international travel with detailed itineraries
• Prepare meeting materials, committee packets, board books, agendas, and briefing docs
• Serve as primary liaison for founders, LPs, portfolio executives, and external stakeholders
• Coordinate logistics for board meetings, investor events, and firm offsites
• Process and reconcile executive expense reports and corporate credit card transactions
• Track action items and ensure timely follow-up on key initiatives
• Partner with other EAs to coordinate schedules and cross-functional priorities
• Manage confidential correspondence and sensitive information with discretion
• Support special projects and operational priorities as needed

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Education

Bachelor’s degree preferred

Job description

The Role:

Executive Personal Assistant to Confidential Executive

Location:

New York, NY | Onsite

Compensation:

$180,000$215,000 base DOE + bonus + exceptional benefits

Industry:

Venture Capital

About the Opportunity:

We're partnering with a highly regarded venture capital firm in New York City to identify an exceptional Executive Personal Assistant to support a confidential executive. This is an opportunity to join a firm that invests in some of the world's most innovative companies while working alongside a collaborative, high-performing team. You'll enjoy the pace, exposure, and professional network that comes with venture capital, all while serving as a trusted business partner to a dynamic executive at the center of the firm's investment activity.

The Day-to-Day:

• Manage an ever-changing calendar, balancing investor meetings, board meetings, portfolio company meetings, personal appointments and internal priorities
• Coordinate complex domestic and international travel, including detailed itineraries, accommodations, and last-minute changes
• Prepare meeting materials, investment committee packets, board books, agendas, and briefing documents
• Serve as the primary liaison for founders, LPs, portfolio executives, investors, and other external stakeholders
• Coordinate logistics for board meetings, annual meetings, investor events, and firm offsites
• Process and reconcile executive expense reports and corporate credit card transactions
• Track action items across meetings and ensure timely follow-up on key initiatives
• Partner closely with other Executive Assistants to coordinate executive schedules and cross-functional priorities
• Manage confidential correspondence, documents, and sensitive information with the highest level of discretion
• Support special projects, research initiatives, and operational priorities as needed

What We're Looking For:

• Previous experience within venture capital, private equity, investment banking, hedge funds, asset management, or another fast-paced financial services environment
• Expertise managing complex calendars, travel, and executive logistics across multiple time zones
• Strong written and verbal communication skills with exceptional attention to detail
• Ability to prioritize competing demands while maintaining a calm, solutions-oriented approach
• High level of professionalism, discretion, and sound judgment
• A proactive, service-oriented mindset with the ability to anticipate needs before they arise
• Bachelor's degree preferred

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.