Executive Assistant

Trinity South Inc.; San Francisco (CA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development

Job summary

Trinity South Inc. in San Francisco, CA seeks an experienced Executive Assistant to provide comprehensive administrative support to executives, including managing calendars, coordinating travel, and handling communications.

The role requires 2+ years in executive support, a Bachelor's degree in Business Administration or related field, and strong organizational and MS Office skills. It offers a salary range with benefits and opportunities for professional development.

Qualifications

• 2+ years of executive assistance experience required.
• Minimum of 3 years of experience as an Executive Assistant or similar role.

Responsibilities

• Manage the executive's calendar and travel arrangements.
• Prepare and distribute meeting agendas and materials.
• Assist with the preparation of reports and presentations.
• Handle correspondence and communications.
• Coordinate with various departments to ensure timely and accurate information flow.
• Maintain and update executive files and records.

Skills

Calendar management

Travel coordination

Meeting minutes

Strong communication

Discretion / confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Trinity South Inc., a key player in financial services, seeks an experienced Executive Assistant in San Francisco, CA. This full-time role offers a competitive salary range of $32,000 - $44,687 and benefits.

You will provide executives with comprehensive administrative support, including managing their schedules, coordinating travel arrangements, and handling communications. This involves scheduling meetings, managing calendars, and ensuring that all appointments are properly noted and followed up on. You will also assist with travel planning, from booking flights and accommodations to arranging transportation and itineraries. Additionally, you will manage communications, which includes drafting and sending emails, preparing meeting agendas, and taking minutes during meetings. You will also ensure that all correspondence is properly documented and filed for future reference.

Work with the executive team in a dynamic office environment in San Francisco, CA. Collaborate with various departments to ensure seamless operations.

The annual salary for this position ranges from $32,000 to $44,687, providing a competitive base pay that can be supplemented by various benefits. Employees can expect comprehensive health insurance coverage, which may include medical, dental, and vision plans, ensuring they have access to essential healthcare services. Additionally, retirement plans such as a 401(k) or pension scheme are often offered, allowing employees to save and invest for their future. Professional development opportunities are also typically available, which may include tuition reimbursement, workshops, or certifications, helping employees enhance their skills and advance their careers. These benefits contribute to a well-rounded compensation package that supports both the employee's financial stability and personal growth.

You need 2+ years of executive assistance experience. Proficiency in Microsoft Office Suite and strong organizational skills are essential.

What You Will Do:

• Manage the executive's calendar and travel arrangements
• Prepare and distribute meeting agendas and materials
• Assist with the preparation of reports and presentations
• Handle correspondence and communications
• Coordinate with various departments to ensure timely and accurate information flow
• Maintain and update executive files and records

What You Bring:

• Bachelor's degree in Business Administration or related field
• Minimum of 3 years of experience as an Executive Assistant or similar role
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel
• Confidentiality and discretion