Executive Assistant

Michael Page; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Michael Page is seeking an Executive Assistant to support a West Coast private banking team, delivering high-level administrative assistance including complex calendar management, travel coordination, and confidential report preparation.

The role involves partnering with senior leaders, maintaining robust records, and ensuring governance and risk controls in a fast-paced financial services environment.

Qualifications

• Proven experience supporting senior executives in fast-paced environments.
• Expertise with complex calendar management, travel planning, and scheduling.
• Excellent organizational, communication, and problem-solving abilities.

Responsibilities

• Provide executive support to senior leaders and a team of Private Bankers.
• Manage complex calendars, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and documents.
• Maintain records, databases, and filing systems.
• Screen communications and handle confidential information.
• Anticipate leadership needs and manage competing priorities.
• Coordinate with internal stakeholders for smooth communication.
• Support compliance, governance, and operational risk requirements.

Skills

Executive support

Calendar management

Travel coordination

Prioritization & multitasking

Organization & communication

MS Office proficiency

Discretion & confidentiality

Corporate environment experience

Tools

Microsoft Office Suite

Job description

This Executive Assistant role supports a team of eight West Coast-based private banking professionals, providing high-level administrative support including complex calendar management, travel coordination, meeting scheduling, confidential correspondence, and report preparation.

Client Details

One of the world's largest international banking and financial services organizations, providing retail, commercial, and investment banking solutions to millions of customers across more than 60 countries.

Description

Key Responsibilities

• Provide executive support to senior leaders and a team of 8 Private Bankers.
• Manage complex calendars, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and business documents.
• Maintain records, databases, and filing systems.
• Screen communications and handle confidential information with discretion.
• Anticipate leadership needs and manage competing priorities.
• Coordinate with internal stakeholders to ensure smooth communication and follow-up.
• Support compliance, governance, and operational risk requirements.

Profile

Successful Candidate

• Proven experience supporting senior executives in a fast-paced environment.
• Expertise in complex calendar management, travel coordination, and meeting scheduling.
• Strong ability to manage multiple priorities independently with minimal supervision.
• Exceptional organization, communication, and problem-solving skills.
• Advanced proficiency in Microsoft Office and business systems.
• Highly professional with strong discretion handling confidential information.
• Proactive, detail-oriented, and able to anticipate leadership needs.
• Experience operating within a corporate environment while maintaining compliance and operational excellence

Job Offer

What's on Offer

• 12-month contract opportunity with a leading global financial institution.
• Support a high-profile team of Private Bankers within the West Region Private Bank.
• Opportunity to partner closely with senior leaders and gain exposure to executive-level operations.
• Work in a fast-paced, professional environment where your contributions have a visible impact.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.