Executive/Personal Assistant to C-Suite

Northbound Executive Search; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Senior leadership exposure

Collaborative team environment

Job summary

Northbound Executive Search is seeking an experienced Executive Assistant / Personal Assistant to provide dedicated 1:1 support to a C-Suite executive in New York.

This on-site role requires impeccable organization, discretion, and the ability to manage a demanding calendar and travel schedules. You will liaise with senior internal and external stakeholders and handle confidential materials as needed.

Qualifications

• Bachelor's degree required.
• 5+ years of Executive Assistant or Personal Assistant experience.
• Financial services experience preferred (asset management/PE/hedge funds/investment banking).
• Experience providing dedicated 1:1 support to a senior executive or C-Suite leader.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
• Strong communication skills and executive presence.
• Discreet, proactive, resourceful, and solutions-oriented.
• On-site five days per week.

Responsibilities

• Provide comprehensive 1:1 support to a C-Suite executive.
• Manage a complex and ever-changing calendar.
• Coordinate domestic and international travel and detailed itineraries.
• Act as a gatekeeper and liaison to senior internal and external stakeholders.
• Manage confidential communications, meeting materials, and follow-ups.
• Assist with personal appointments, reservations, and ad hoc requests.
• Anticipate needs, solve problems proactively, and ensure seamless day-to-day support.

Skills

Executive support

Calendar management

Travel planning

Stakeholder liaison

Discretion

Communication

Problem solving

Education

Bachelor's degree

Job description

A leading financial services firm is seeking an experienced Executive Assistant / Personal Assistant to provide dedicated 1:1 support to a C-Suite executive. This is a highly visible role for a polished, proactive professional who thrives in a fast-paced environment and is comfortable managing both professional and personal responsibilities.

Responsibilities:

• Provide comprehensive 1:1 support to a C-Suite executive
• Manage a complex and ever-changing calendar
• Coordinate domestic and international travel and detailed itineraries
• Act as a gatekeeper and liaison to senior internal and external stakeholders
• Manage confidential communications, meeting materials, and follow-ups
• Assist with personal appointments, reservations, and ad hoc requests
• Anticipate needs, solve problems proactively, and ensure seamless day-to-day support

Qualifications:

• Bachelor's degree required
• 5+ years of Executive Assistant or Personal Assistant experience required
• Financial services experience required, preferably within asset management, private equity, hedge funds, or investment banking
• Demonstrated experience providing dedicated 1:1 support to a senior executive or C-Suite leader
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities
• Strong communication skills and executive presence
• Highly discreet, proactive, resourceful, and solutions-oriented
• Must be comfortable working on-site five days per week

What They Offer:

• Opportunity to work closely with senior leadership at a leading financial services organization
• Collaborative and high-performing team environment