Executive Assistant to Deal Team

Northbound Executive Search; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Fully covered benefits

Job summary

Northbound Executive Search is seeking an Executive Assistant to support members of a Deal Team at a leading private equity firm. The role includes complex scheduling, international travel coordination, meeting logistics, and confidential support in a fast-paced investment environment.

Applicants should have 5+ years of EA experience in financial services or PE, strong Microsoft Office skills, exceptional organization, and the ability to manage multiple priorities under tight deadlines.

Qualifications

• 5+ years of Executive Assistant experience within financial services, investment banking, private equity, asset management, or a related environment.
• Experience supporting senior-level investment professionals or deal teams preferred.
• Excellent communication and interpersonal skills; highly proactive and detail-oriented.
• Strong proficiency in Microsoft Office.

Responsibilities

• Provide high-level administrative support to senior Deal Team members.
• Manage complex calendars and coordinate meetings.
• Coordinate extensive domestic and international travel arrangements.
• Schedule deal-related meetings, calls, and presentations with internal teams and external partners.
• Prepare and organize meeting materials and documents.
• Process expenses and assist with administrative tasks.
• Coordinate dinners, events, and team activities.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential information with discretion and support ad hoc projects.

Skills

Calendar management

Travel coordination

Stakeholder management

Prioritization

Discretion

Tools

Microsoft Office

Job description

A leading private equity firm is seeking an Executive Assistant to support members of its Deal Team. This role will provide a mix of high-level administrative and day-to-day support, including complex scheduling, travel coordination, meeting logistics, and general team support in a fast-paced investment environment.

Responsibilities:

• Provide high-level administrative support to senior members of the Deal Team
• Manage complex calendars and coordinate internal and external meetings
• Coordinate extensive domestic and international travel arrangements
• Schedule deal-related meetings, calls, and presentations with internal teams and external partners
• Prepare and organize meeting materials, presentations, and other documents
• Process expenses and assist with various administrative and operational tasks
• Coordinate dinners, events, and other team activities
• Serve as a key point of contact for internal and external stakeholders
• Handle sensitive and confidential information with a high level of discretion
• Support ad hoc projects and administrative needs as they arise

Qualifications:

• 5+ years of Executive Assistant experience within financial services, investment banking, private equity, asset management, or a related environment required
• Experience supporting senior-level investment professionals or deal teams strongly preferred
• Exceptional organizational and time-management skills
• Ability to manage multiple priorities and work effectively under tight deadlines
• Excellent communication and interpersonal skills
• Highly proactive, detail-oriented, and solutions-focused
• Strong proficiency in Microsoft Office
• Professional judgment and ability to handle confidential information with discretion

What They Offer:

• Fully covered benefits
• Highly collaborative and valued administrative team