Executive Administrative Assistant

JPMorgan Chase & Co.; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

JPMorgan Chase & Co. is seeking an Executive Assistant in Houston, TX to support one or more executives in the Corporate Investment Bank. You will manage demanding calendars, coordinate domestic and international travel, and handle expenses with discretion and professionalism.

Leverage strong communication and organizational skills to back up the team, participate in projects, and provide tactical support. Expect collaboration with stakeholders across the organization and routine client-facing

Qualifications

• 3+ years of administrative support experience in a fast paced environment.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Customer service mindset with team-oriented collaboration.

Responsibilities

• Manage complex calendars for leaders in a fast paced environment.
• Arrange and maintain travel plans for domestic and international trips.
• Coordinate priorities and key documents using firm tools like LLM, Teams and Concur.
• Support local event planning and employee engagement activities.
• Provide site support: phone coverage, onboarding assistance, facilities tasks, and guest greeting.
• Assist with timekeeping, training tracking, and ad hoc projects.
• Maintain confidential data and adhere to internal controls.

Skills

Organizational skills

Travel planning

Independent worker

Interpersonal skills

Decision making

MS Office

PitchPro

Concur

Team collaboration

Tools

Microsoft Office

PitchPro

Concur

Teams

Job description

Demonstrate your proven track record supporting business leaders in the Corporate Investment Bank in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support.

As an Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel and expenses. You will be tapping your thought leadership to managing priorities, manage local events, client visits and follow ups and leverage internal tools to create efficiency and provide maximum.You will leverage exceptional communication and organizational skills partnering with colleagues to ensure seamless backup support, work on projects, and provide tactical support for a location. You will also be working closely with key stakeholders across the organization.

Job Responsibilities:

• Manage complex calendars for leaders in a fast paced and dynamic environment
• Arrange and maintain complex travel plans and itineraries for domestic and international travel
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
• Maintain confidential data, enforce internal controls, andcomply withpolicies and procedures

Required qualifications, capabilities and skills:

• Strong organizational skills and ability to work independently in a demanding,changingand fast paced environment
• Effective travel planning skills and knowledge
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear.
• Demonstrate solid judgment, decision making andproblem solvingskills
• Fluent in Microsoft Office,PitchProand adapts easily to process changes and learnsnew technologiesquickly
• Serviceorientedand able to greet clients, distribute packages, restock pantry items, and other floor duties asrequired.
• 3+ years of administrative support experience in a fast paced environment.
• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members,assistingwith projects and tasks as needed

Preferred qualifications, capabilities and skills:

• Experience in a client facing sales and financial services environment

Note:

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.