Executive Assistant

Maven Recruiting Group; San Francisco (CA); Hybrid; USD 75,768 - 96,432; Full time

Job summary

Maven Recruiting Group in San Francisco, CA is seeking an experienced Executive Assistant to provide maternity leave coverage for two Partners. This hybrid, contract role supports two Partners with complex calendars, travel, deal flow, and communications in a fast-paced venture capital environment.

The successful candidate will bring prior VC EA experience, exceptional organization, and a proactive mindset to keep investment processes moving smoothly and efficiently.

Qualifications

• Prior Executive Assistant experience within a venture capital firm.
• Experience supporting senior executives or Partners in a fast-paced investment environment.
• Exceptional project management and organizational skills with outstanding attention to detail.
• Strong written and verbal communication skills with polished executive presence.
• Ability to manage confidential information with discretion. Proactive, resourceful, and comfortable juggling multiple priorities while meeting tight deadlines.

Responsibilities

• Provide high-level administrative support to two Partners, including complex calendar management and scheduling.
• Coordinate domestic and international travel, itineraries, and logistics.
• Manage incoming investment opportunities and help shepherd deals through the pipeline.
• Create action items, track deliverables, and ensure timely follow-up for partner meetings and investment processes.
• Serve as a project manager across multiple active deals, keeping stakeholders informed and organized.
• Prepare meeting materials, agendas, and follow-up documentation.
• Draft and refine professional communications, with the opportunity to eventually ghostwrite emails and other correspondence on behalf of the Partners.
• Anticipate needs, solve problems proactively, and help keep day-to-day operations running smoothly.

Skills

Executive support

Venture capital experience

Calendar management

Travel coordination

Deals pipeline

Job description

The Role

Executive Assistant to 2 Partners (Contract, Mat Leave)

The City

San Francisco, CA | Hybrid

The Money

$55$70/hour

A highly respected boutique venture capital firm in San Francisco is seeking an experienced Executive Assistant to provide maternity leave coverage for two Partners. This is an exciting opportunity to join a collaborative investment team and support two Partners in a dynamic, deal-driven environment.

This role requires someone who understands the pace and priorities of venture capital. The ideal candidate has prior VC experience, exceptional organizational skills, and the ability to proactively manage competing priorities while keeping investment processes moving seamlessly.

What You'll Do

• Provide high-level administrative support to two Partners, including complex calendar management and scheduling.
• Coordinate domestic and international travel, itineraries, and logistics.
• Manage incoming investment opportunities and help shepherd deals through the pipeline.
• Create action items, track deliverables, and ensure timely follow-up for partner meetings and investment processes.
• Serve as a project manager across multiple active deals, keeping stakeholders informed and organized.
• Prepare meeting materials, agendas, and follow-up documentation.
• Draft and refine professional communications, with the opportunity to eventually ghostwrite emails and other correspondence on behalf of the Partners.
• Anticipate needs, solve problems proactively, and help keep day-to-day operations running smoothly.

What We're Looking For

• Prior Executive Assistant experience within a venture capital firm.
• Experience supporting senior executives or Partners in a fast-paced investment environment.
• Exceptional project management and organizational skills with outstanding attention to detail.
• Strong written and verbal communication skills with polished executive presence.
• Ability to manage confidential information with discretion.Proactive, resourceful, and comfortable juggling multiple priorities while meeting tight deadlines.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.