Executive Assistant

Atrium Staffing; Woodbridge Township (NJ); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision.

PTO.

401(k) match.

Profit sharing options.

Job summary

Atrium Staffing LLC is seeking an Executive Assistant to provide high-level administrative support to the Managing Partner and senior leadership in a fast-paced growth environment. The role requires exceptional organizational skills, strong judgment, and the ability to handle complex scheduling, communications, and projects with discretion.

The ideal candidate has 3–5 years of EA experience, a Bachelor’s degree, and proficiency with Microsoft Office.

Qualifications

• 3-5 years of Executive Assistant experience supporting high-level executives.
• Proven ability to manage complex responsibilities and confidential information.
• Decisive, proactive, and comfortable making informed decisions independently.
• Able to work effectively with fast-paced, high-urgency personalities.
• Strong results orientation and follow-through on tasks and initiatives.
• Emotionally resilient and professional under pressure.
• Demonstrated ownership of responsibilities and attention to detail.

Responsibilities

• Manage and integrate a complex calendar including business meetings, travel, and personal engagements.
• Coordinate all aspects of professional travel, including flights, accommodations, transportation, meals.
• Draft, review, and send correspondence aligned with established protocols.
• Prepare materials and logistics for events and key calendar engagements.
• Confirm follow-up actions after meetings and events; communicate tasks and track completion.

Skills

Calendar management

Email management

Confidentiality

Decision making

Event coordination

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Client Overview:

Our client is a growing Professional Services organization, ensuring successful delivery of solutions that meet business objectives and maintain high levels of customer satisfaction, and is looking for an experienced Executive Assistant.

Salary/Hourly Rate:

$120k - $150k

Position Overview:

The Executive Assistant will provide high-level administrative support to the Managing Partner and senior leadership, managing complex schedules, communications, and projects. This role requires exceptional organizational skills, sound judgment, and the ability to operate effectively in a fast-paced, growth-oriented environment.

Responsibilities of the Executive Assistant:

• Manage and integrate a complex calendar including business meetings, conferences, travel, and personal engagements.
• Optimize schedules, proactively resolve conflicts, and balance priorities across multiple commitments.
• Handle incoming and outgoing communications (phone, email, letters) in a timely and professional manner.
• Draft, review, and send correspondence that aligns with established protocols.
• Coordinate all aspects of professional and personal travel, including flights, accommodations, transportation, meals, and excursions.
• Prepare detailed itineraries and directions; arrange shipment of necessary materials.
• Collaborate with family members and relevant stakeholders to align schedules and travel plans.
• Prepare materials and logistics for events and key calendar engagements.
• Confirm follow-up actions after meetings and events; communicate tasks to appropriate parties and track completion.
• Coordinate meeting logistics, including room setup, materials, technology, and refreshments.
• Maintain a professional and welcoming environment for internal and external guests.
• Oversee office organization, supplies, and presentation of common areas.
• Support and execute special projects and assignments from leadership.
• Partner closely with the Managing Partner, Partners, Associates, and staff to support communication and shared objectives.
• Provide general administrative support to management and administrative teams to enhance operational efficiency.

Required Experience/Skills for the Executive Assistant:

• 3-5 years of Executive Assistant experience supporting high-level executives.
• Proven ability to manage complex responsibilities and confidential information.
• Decisive, proactive, and comfortable making informed decisions independently.
• Able to work effectively with fast-paced, high-urgency personalities.
• Strong results orientation and follow-through on tasks and initiatives.
• Emotionally resilient and professional under pressure.
• Demonstrated ownership of responsibilities and attention to detail.

Education Requirements:

• Bachelor’s degree.

Benefits:

• Medical, dental, and vision.
• PTO.
• 401(k) match.
• Profit sharing options.