Executive Assistant

WizeHire, Inc; Salt Lake City (UT); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Bonus opportunities

Job summary

WizeHire, Inc. in the Salt Lake City area seeks a Director of Operations / High-Level Executive Assistant to manage residential real estate transactions, build processes, and oversee a growing team. The role evolves from transaction coordination to full operations leadership, with onboarding, accountability, and scalable systems.

In-office, hybrid, or remote work is possible for the right candidate. Starting salary is $80,000–$100,000 per year, with bonus opportunities and potential for higher

Qualifications

• Must have 3+ years of residential real estate experience as a transaction coordinator.
• Experience in executive assistance and operations is important.
• Ability to train and hire a Transaction Coordinator as processes mature.

Responsibilities

• Oversee operations, systems, and team accountability.
• Hire and train a Transaction Coordinator and transition daily transactional work.
• Recruit and onboard agents and team members, and build onboarding processes.
• Ensure agents meet production goals and accountability.
• Organize ongoing meetings, training, and process improvements.

Skills

Residential real estate

Transaction coordination

Executive assistant

Operations leadership

Job description

Our physical office is located in Bountiful, Utah, near Salt Lake City. We are open to this position being in-office, hybrid, or potentially fully remote for the right candidate, depending on experience, fit, and the applicant's ability to work effectively virtually and hold team members accountable remotely.

MUST HAVE 3+ YEARS OF RESIDENTIAL REAL ESTATE EXPERIENCE

Applicants MUST have 3+ years of experience managing a high volume of residential real estate transactions as a transaction coordinator and be able to step in with little to no training. Executive assistant and operations experience are also important, but transaction management experience is our #1 priority right now. Highly transferable commercial real estate experience may be considered.

DIRECTOR OF OPERATIONS / HIGH-LEVEL EXECUTIVE ASSISTANT

Residential Real Estate Sales Team
Operations, Systems, and Transaction Management

LONG-TERM OPPORTUNITY

The transaction coordination responsibilities are not intended to be permanent.

As the company grows and our transaction processes are running smoothly, this person will help hire and train a Transaction Coordinator to take over the day-to-day transactional work.

They will then transition fully into the Director of Operations role, overseeing the company’s operations, systems, team accountability, and continued growth.

Long-term, this person will also help:

• Recruit and onboard agents and other team members
• Build a consistent and repeatable onboarding process
• Help agents understand and commit to their production goals
• Hold agents accountable to the goals and numbers they set
• Organize ongoing team meetings, training, and accountability
• Oversee team members and ensure they are following established systems
• Continue identifying and solving operational bottlenecks
• Document and improve processes throughout the company

WORK LOCATION

This is ideally an in-person position, and our strong preference is to find someone who can regularly work from our office.

However, we are open to a hybrid arrangement for the right person, with most work performed remotely and the person coming into the office at least once or twice per week.

We may also consider a fully remote candidate if they are exceptionally strong at building systems, creating accountability, and managing people virtually. As the team grows and more agents work in person, the ability to be physically present will become increasingly valuable.

COMPENSATION

The starting salary for this position will be approximately $80,000 - $100,000 per year, plus bonus opportunities.

As the company grows, this role has the potential to develop into a high multiple-six-figure leadership position.