EXECUTIVE ASSISTANT

California Department of State Hospitals; Sacramento (CA); Hybrid; USD 57,000 - 71,000; Full time

Job summary

The California Department of State Hospitals in Sacramento, CA invites applications for an Executive Assistant - Hybrid Telework. This permanent, full-time role supports top leaders in Clinical Operations, manages calendars, meetings, travel, and confidential correspondence.

You will coordinate credentialing workflows, maintain executive records, and track assignments across the division, acting as a central liaison with hospitals and state partners.

Responsibilities

• Support top leaders including Deputy Director, Statewide Medical Director, and Assistant Deputy Director.
• Manage complex calendars, coordinate meetings and travel.
• Handle high-volume correspondence with professionalism and discretion.
• Serve as central hub connecting Clinical Operations with DSH hospitals, government partners, and stakeholders statewide.
• Oversee credentialing workflows and maintain confidential executive records.
• Track division-wide assignments and deadlines to keep leadership priorities on track.
• Uphold confidentiality and deliver exceptional customer service.

Job description

Position Details

Job Code #: JC-534834

Position #(s): 461-506-1728-001

Working Title: Executive Assistant - Hybrid Telework

Classification: EXECUTIVE ASSISTANT

$4,733.00 - $5,923.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: Sacramento County

Telework: Hybrid

Job Type: Permanent, Full Time

Job Description And Duties

The Clinical Operations Division is seeking a highly organized and polished Executive Assistant to support its top leaders, including the Deputy Director, Statewide Medical Director, and Assistant Deputy Director. In this pivotal role, you will keep the division running smoothly by expertly managing complex calendars, coordinating meetings and travel, and handling high-volume correspondence with professionalism and discretion. You will be the central hub connecting Clinical Operations with DSH hospitals, government partners, and key stakeholders statewide.

You’ll oversee credentialing workflows, maintain accurate and confidential executive records, and track division-wide assignments and deadlines to ensure leadership priorities stay on course. This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering exceptional customer service.

We’re looking for a detail-driven communicator who can juggle multiple priorities, uphold confidentiality, and represent the division with confidence and tact. Strong writing skills, mastery of office technology, and the ability to anticipate needs will make you shine in this role.

Under direction of the Deputy Director, Clinical Operations Division, the Executive Assistant provides high-level administrative support and office coordination for division leadership, reporting directly to the Deputy Director and also supporting the Statewide Medical Director and Assistant Deputy Director in a shared-support model across Clinical Operations.

You will find additional information about the job in the Duty Statement.

Department Information

Department of State Hospitals

1215 O Street, MS 17

Sacramento, CA 95814

The mission of the Department of State Hospitals is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings.

DSH-Sacramento is in a modern, sustainable and innovative 11 story office building located at 1215 “O” Street, Sacramento, California. Some of the amenities of the new building include the following:

• First-floor retail space (separate access from 12th Street)
• Café with multiple vendors available to the public
• Outdoor seating with pedestrian walkways
• Large, shared conference room on the first floor with a maximum capacity of 162 individuals
• An employee fitness center with a yoga studio, cardio equipment and weights
• Plaza area with a kitchenette on each floor
• Lactation rooms
• More conference rooms and collaborative working spaces available throughout the building – small, medium and large
• Shared Terrace space on the 10th floor with indoor/outdoor seating and views of the Capitol
• Mobile computer equipment, cloud-based technology and Wi-Fi for all staff

Department Website: https://www.dsh.ca.gov