EXECUTIVE ASSISTANT

State of California; California; Hybrid; USD 53,000 - 66,000; Full time

Job summary

The State of California’s Department of State Hospitals is seeking an Executive Assistant to support its top leaders in a hybrid telework arrangement. The role focuses on expert calendar management, coordination of meetings and travel, and handling high-volume correspondence with discretion and professionalism.

You will connect Clinical Operations with DSH hospitals and key stakeholders statewide, oversee credentialing workflows, and maintain confidential executive records while tracking

Qualifications

• Highly organized and polished professional.
• Strong writing and communication skills.

Responsibilities

• Manage complex calendars for senior leadership and coordinate meetings and travel.
• Handle high-volume correspondence with discretion and professionalism.
• Maintain confidential executive records and credentialing workflows.
• Coordinate with Clinical Operations, DSH hospitals, and state partners statewide to keep priorities on track.

Job description

Job Posting: Executive Assistant - Hybrid Telework

Department of State Hospitals

JC-534834 - Executive Assistant - Hybrid Telework EXECUTIVE ASSISTANT

$4,733.00 - $5,923.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/21/2026

Job Description and Duties

The Clinical Operations Division is seeking a highly organized and polished Executive Assistant to support its top leaders, including the Deputy Director, Statewide Medical Director, and Assistant Deputy Director. In this pivotal role, you will keep the division running smoothly by expertly managing complex calendars, coordinating meetings and travel, and handling high-volume correspondence with professionalism and discretion. You will be the central hub connecting Clinical Operations with DSH hospitals, government partners, and key stakeholders statewide.

You’ll oversee credentialing workflows, maintain accurate and confidential executive records, and track division-wide assignments and deadlines to ensure leadership priorities stay on course. This position is ideal for someone who thrives in a fast‑paced environment, enjoys problem-solving, and takes pride in delivering exceptional customer service.

We’re looking for a detail‑driven communicator who can juggle multiple priorities, uphold confidentiality, and represent the division with confidence and tact. Strong writing skills, mastery of office technology, and the ability to anticipate needs will make you shine in this role.

Under direction of the Deputy Director, Clinical Operations Division, the Executive Assistant provides high-level administrative support and office coordination for division leadership, reporting directly to the Deputy Director and also supporting