EXECUTIVE ASSISTANT

State of California; California (MO); Hybrid; USD 52,820 - 66,100; Full time

Benefits offered by this job

Medical benefits (health, dental, vision)

Paid holidays: 11 state holidays, 1 personal holiday, 2 professional development days

401(k) and 457(b) Plans (Savings Plus)

Employee Assistance Program

Job summary

The State of California is seeking a dedicated Executive Assistant to provide essential support for the Chief Deputy Superintendent's office in Sacramento. This permanent full-time position requires strong organizational skills, communication expertise, and an ability to manage multiple tasks effectively.

Key responsibilities include managing calendars, arranging travel, and tracking work items. The ideal candidate will possess advanced computer skills and experience in an administrative role. The position offers a hybrid work model, allowing remote work along with in-office attendance.

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Qualifications

• Strong organizational and time management skills.
• Professional communication is essential.
• Ability to maintain confidentiality and reliability.

Responsibilities

• Coordinate and manage the Chief Deputy's calendar.
• Arrange travel logistics.
• Communicate with Executive and Division level leaders.

Skills

Organizational skills

Editing and writing skills

Interpersonal skills

Advanced computer skills

Ability to manage multiple projects

Education

Relevant experience in an administrative capacity

Tools

Microsoft Office

Job description

Job Title

Executive Assistant

Department: Department of Education

Job Code: JC-510629
Position: Executive Assistant

Salary: $4,733.00 - $5,923.00 per month
Note: New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: Until Filled

Job Description and Duties

This is an "Until Filled" position. The application cut-off date is April 8, 2026, 11:59 PM (PST). Interested individuals must submit their application packages by the cut-off date to be considered.

Overview: The Chief Deputy’s Office (CDO) seeks an enthusiastic, highly organized individual with strong administrative skills who recognizes the importance of innovation and continuous improvement in keeping programs moving forward. Under the direction of the Chief Deputy Superintendent, the Executive Assistant (EA) or Executive Secretary (ES) provides critical support for the daily operations of the Executive Office. Primary responsibilities include:

• Coordinate and manage the Chief Deputy's calendar.
• Arrange travel logistics.
• Track work items through various systems (e.g., Correspondence Tracking System) and organize data.
• Communicate with Executive and Division level leaders and staff, and external partners.
• Collaborate with Division staff to improve procedures and develop system innovations.
• Act as Attendance Clerk and Timekeeping support.

Working Conditions

Location: Sacramento, California. Hybrid telework schedule available for eligible applicants residing in California. Hybrid means days remote and days in the Sacramento office; it is preferred that the selected applicant lives in Sacramento or nearby with weekly in-office attendance as required.

Personal Leave Program (PLP) 2025: Effective July 1, 2025, the PLP 2025 applies to this position. The base pay may be reduced by 3% in exchange for 5 hours of leave credits through June 2027. The posted salary range does not reflect this reduction.

Additional job information is available in the Duty Statement.

Minimum Requirements

The minimum requirements are listed in the Class Specification.

• Executive Assistant
• Executive Secretary I

Desirable Qualifications

• Ability to focus on multiple projects, think critically, and solve problems in a fast-paced environment.
• Excellent editing, formatting and writing skills; knowledge of various style guides.
• Strong organizational and time management skills.
• Strong interpersonal skills with the ability to maintain confidentiality, reliability, and punctuality. Professional communication is critical.
• Knowledge of department policies, procedures, and guidelines.
• Advanced computer skills including Microsoft Office (Word, Excel, Outlook, Windows, Teams, Forms).

Benefits

The State of California provides comprehensive benefits packages determined by the employee’s bargaining unit. Benefits include:

• Medical benefits (health, dental, vision)
• Paid holidays: 11 state holidays, 1 personal holiday, and 2 professional development days
• 401(k) and 457(b) Plans (Savings Plus)
• Employee Assistance Program
• Commute Program

For more information, see CalHR’s Benefits Summary.

Position Details

• Job Code: JC-510629
• Position #(s): 174-010-1728-XXX
• Working Title: Executive Assistant
• Classification: Executive Assistant
• Salary: $4,733.00 - $5,923.00
• Shall Consider: Executive Secretary I
• Salary (Alternate): $4,345.00 - $5,441.00
• Number of Positions: 1
• Work Location: Sacramento County
• Telework: Hybrid
• Job Type: Permanent, Full Time
• Facility: Office of the Chief Deputy Superintendent

Department Information

The California Department of Education (CDE) oversees the state’s public school system, serving more than six million students in over 10,000 schools. The CDE collaborates with educators, schools, parents, and community partners to improve education and prepare students for success.

Application Instructions

Final Filing Date: Until Filled

Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, reinstatement, list or LEAP eligibility, or SROA/Surplus eligibility. SROA/Surplus candidates receive priority; others may be considered if no SROA/Surplus apply. Applications will be screened, and only the most qualified applicants will be selected.

Minimum Qualifications: Applicants must meet the minimum qualifications stated in the Classification Specification.

How to Apply: Submit electronic application packages through CalCareers.ca.gov. If mailing a hard copy, use the revised 06/2024 version. Do not include confidential information in submitted documents. Include your STD 678 and any required documents. A hard copy package may be mailed to the Department of Education, Human Resources Division.

Required Application Package Documents: Current STD 678 or electronic state application, resume, Statement of Qualifications (SOQ) no longer than 2 pages, and other required documents. The SOQ must address specified criteria about experience, confidentiality, project management, calendaring, and customer service. A cover letter is optional.

Reasonable accommodations for interviews: contact the hiring process scheduler; EEO inquiries may be directed to the EEO Office.

Examination Information

Applicants must be reachable on an employment list or have transfer/reinstatement eligibility. If new to California State service without list eligibility, you must take the exam for this classification. Examination bulletins are available on the CDE intranet or CalCareers.

Equal Opportunity Employer

The State of California is an equal opportunity employer. Employment decisions are based on merit without discrimination. The State maintains a drug-free workplace policy.