Executive Assistant

Green Key Resources; New York (NY); On-site; USD 41,328 - 48,216; Full time

Job summary

A staffing agency is looking for a highly organized assistant to support a c-suite executive in New York. The role requires 1-2 years of experience and strong organizational skills. Key responsibilities include managing calendars, coordinating meetings, and drafting correspondence. The position offers a pay range of $30-35/hr for onsite work Monday through Friday, with flexible hours as needed. A bachelor's degree and COVID-19 vaccination are required.

Qualifications

• 1-2 years of experience supporting senior-level executives in a fast-paced environment.
• Outstanding organizational skills with ability to manage shifting priorities.
• Must be fully vaccinated against COVID-19.

Responsibilities

• Provide comprehensive administrative support, including calendar management.
• Coordinate meetings and prepare agendas.
• Serve as a liaison between the executive and stakeholders.
• Draft and review correspondence and reports.
• Arrange travel itineraries and process expense reports.

Skills

Organizational skills

Communication skills

Proficiency in Google Workspace

Problem-solving capabilities

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Job description

Our client in the education space is seeking a polished and highly organized assistant to support a c-suite executive. This is a great opportunity for a motivated candidate with 1-2 years of work experience. Contract opportunity with the potential to go permanent. Bachelors degree is required.

Onsite Monday-Friday

Pay rate: $30-35/hr

Hours: 9:00am–5:00pm (must be flexible to work outside of these hours as needed)

Responsibilities

• Provide comprehensive administrative support, including heavy calendar management and scheduling across multiple time zones
• Coordinate internal and external meetings, prepare agendas, and ensure all relevant materials are organized in advance
• Serve as a primary point of contact and liaison between the executive, senior leadership, and external stakeholders
• Draft, review, and format correspondence, presentations, and reports
• Track priorities, deadlines, and follow-up actions to ensure nothing falls through the cracks
• Arrange domestic and international travel itineraries and process expense reports in a timely manner
• Handle sensitive and confidential information with discretion and professionalism

Qualifications

• 1-2 years of experience supporting senior-level executives or leaders in a fast-moving environment
• Outstanding organizational skills and attention to detail, with the ability to manage shifting priorities
• Strong written and verbal communication skills with a polished, professional presence
• Proficiency in Google Workspace or Microsoft Office; familiarity with workflow or collaboration systems a plus
• Proactive, adaptable, and resourceful, with strong problem-solving capabilities
• Must be fully vaccinated against COVID-19