Executive Assistant

Maven Recruiting Group; San Francisco (CA); On-site; USD 160,000 - 200,000; Full time

Job summary

Maven Recruiting Group is seeking an Executive Assistant to the CEO in San Francisco, onsite. You will manage the CEO's calendar, anticipate needs, and partner to streamline operations in a fast-paced startup environment.

Ideal candidates bring experience supporting founders or senior leaders, exceptional organizational and communication skills, and a proactive mindset to improve workflows and protect the CEO's time.

Qualifications

• Prior experience supporting a Founder, CEO, or senior executive in a high-growth or fast-paced environment.
• Exceptional calendar management and organizational skills with a proactive mindset
• Strong judgment and confidence to provide thoughtful recommendations and challenge priorities when appropriate
• Highly detail-oriented with outstanding follow-through
• Excellent written and verbal communication skills with a polished, professional presence

Responsibilities

• Manage and strategically optimize a demanding, constantly evolving executive calendar
• Create thoughtful meeting flow, balancing priorities while protecting focus time
• Anticipate scheduling conflicts and proactively solve challenges before they arise
• Partner closely with the CEO to improve workflows, increase efficiency, and streamline daily operations
• Handle confidential administrative responsibilities with professionalism and discretion
• Serve as a primary point of contact for internal and external stakeholders
• Support special projects and operational initiatives as business needs evolve

Skills

Executive support

Calendar management

Prioritization

Communication

Discretion

Job description

Job Title: Executive Assistant to the CEO

Location: San Francisco, CA (Onsite)

Compensation: $160,000$200,000 base + great benefits & perks for being in tech!

Industry: Venture-Backed Startup

We're partnering with an exciting, venture-backed startup to identify an exceptional Executive Assistant to support its Founder & CEO. This is a rare opportunity to become a trusted business partner to a visionary leader during an exciting stage of growth. Ideal for someone who enjoys bringing order to complexity, anticipating needs, and creating systems that enable executives to operate at their best.

As the Executive Assistant to the CEO, you'll oversee an ever-changing schedule, helping transform competing priorities into a thoughtful, well-executed plan. Beyond calendar management, you'll serve as a strategic partner who identifies opportunities to improve processes, protect the CEO's time, and keep daily operations running seamlessly.

This role is perfect for someone who thrives in a fast-paced, entrepreneurial environment and enjoys taking ownership while working with a high degree of autonomy.

What You'll Do

• Manage and strategically optimize a demanding, constantly evolving executive calendar
• Create thoughtful meeting flow, balancing priorities while protecting focus time
• Anticipate scheduling conflicts and proactively solve challenges before they arise
• Partner closely with the CEO to improve workflows, increase efficiency, and streamline daily operations
• Handle confidential administrative responsibilities with professionalism and discretion
• Serve as a primary point of contact for internal and external stakeholders
• Support special projects and operational initiatives as business needs evolve

What We're Looking For

• Prior experience supporting a Founder, CEO, or senior executive in a high-growth or fast-paced environment
• Exceptional calendar management and organizational skills with a proactive mindset
• Strong judgment and confidence to provide thoughtful recommendations and challenge priorities when appropriate
• Highly detail-oriented with outstanding follow-through
• Excellent written and verbal communication skills with a polished, professional presence

Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm your authorization to work in the United States. Please refer to the E-Verify and Right to Work posters available on the Maven Recruiting Group website for additional information.