Executive Assistant, Engineering Leadership

Socket.dev; Santa Clara (CA); On-site; USD 140,000 - 200,000; Full time

Benefits offered by this job

Equity

Benefits package

Job summary

Atomic Machines in Santa Clara is recruiting an Executive Assistant to support senior engineering leaders. This full-time role focuses on calendar management, travel coordination, meetings, and project support to keep executives focused on high-impact work.

You will partner with Sr. Director-level leaders in a fast-moving startup and must be proactive, trustworthy, and hyper-organized. A Bachelor's degree and strong communication skills are required.

Qualifications

• 5+ years of EA experience supporting Sr. Director-level engineering leadership.
• Comfort operating in a technical/engineering organization.
• Polished presence and professional demeanor.
• Exceptional organizational skills and attention to detail.
• Handling sensitive information with high discretion.

Responsibilities

• Manage calendars and priorities for Sr. Director-level engineering leaders.
• Coordinate all calendar scheduling, travel arrangements, and related logistics.
• Serve as liaison between engineering leadership, internal teams, and external partners.
• Draft, proofread, and send communications on behalf of engineering leaders.
• Prepare documents, presentations, and materials for leadership meetings and initiatives.
• Track expenses and submit reports accurately and on time.
• Plan and execute team offsites and leadership events.
• Greet guests, partners, and candidates with professionalism.

Skills

Calendar management

Travel coordination

Cross-functional communication

Executive support

Google Workspace

Education

Bachelor's degree

Tools

Google Workspace

Job description

About the role:

About the role:

Atomic Machines is looking for a full-time Executive Assistant, Engineering Leadership to support our senior engineering leaders from our Santa Clara office, five days a week. You\'ll be the operational backbone behind our engineering executives — managing calendars, travel, meetings, expenses, and projects, freeing them to focus on their highest-impact work. This role requires someone who can operate fluently in a technical, engineering-driven environment and partner closely with Sr. Director-level and above engineering leadership. We\'re looking for someone proactive, trustworthy, and hyper-organized who thrives in a fast-moving startup environment. If that\'s you, we\'d love to hear from you.

Our offices are in Emeryville and Santa Clara, California.

What you\'ll do:

As an Executive Assistant, you will serve as a trusted partner supporting senior engineering leaders by managing day-to-day operations and ensuring their time and priorities are aligned with the highest-impact work.

• Proactively manage the schedules, priorities, and incoming requests of Sr. Director-level and above engineering leaders, exercising strong judgment to protect their time and focus.
• Coordinate all calendar scheduling, travel arrangements, and related logistics.
• Serve as a liaison between engineering leadership, internal teams, and external partners to ensure clear and timely communication.
• Represent engineering leaders in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of their priorities.
• Draft, proofread, and send communications on behalf of engineering leaders, maintaining their voice and a high standard of professionalism.
• Prepare and organize documents, presentations, and materials for engineering leadership meetings and key initiatives, including technical program reviews and cross-functional planning sessions.
• Support engineering leaders on special projects, coordinating across engineering and other teams and tracking progress against deadlines.
• Track, reconcile, and submit expense reports accurately and on time.
• Plan and execute team offsites, engineering leadership events, and internal gatherings.
• Greet and host guests, partners, and candidates, reflecting Atomic Machines\' culture and professionalism.
• Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
• Handle sensitive and confidential information with the utmost discretion at all times.

What you\'ll need:

• 5+ years of Executive Assistant experience with direct experience supporting Sr. Director-level and above engineering leadership.
• Demonstrated comfort operating in a technical/engineering organization — familiarity with engineering workflows, terminology, and cadences (e.g., program reviews, sprint planning, hardware/software development cycles) is a strong plus.
• Polished presence and professional demeanor, you represent the engineering leadership team with care in every interaction, written or in-person.
• Exceptional organizational skills and attention to detail, you track the details without losing sight of the bigger picture.
• Outstanding judgment and discretion, you handle sensitive information with the highest level of confidentiality.
• Strong written and verbal communication skills.
• Comfortable working cross-functionally and independently.
• Calm and confident under pressure with the ability to manage shifting priorities and resolve conflicts proactively.
• Resourceful problem-solver with a "no task too big or too small" mindset.
• Natural relationship-builder who earns trust quickly with engineering executives, partners, and peers.
• Comfortable working in fastpaced, hyper growth environments.
• Proficient in Google Workspace and comfortable picking up new tools quickly.
• Bachelor\'s degree required.

The compensation for this position also includes equity and benefits.

Salary Range

$140,000 — $200,000 USD