Executive Assistant

Glocap Search; Redwood City (CA); On-site; USD 140,000 - 150,000; Full time

Job summary

Glocap Search is seeking an exceptionally polished Executive Assistant/Office Manager to support two Co-Founders in Redwood City. This high-visibility role balances sophisticated executive support with hands-on office operations in a fast-growing tech startup.

You will manage calendars across time zones, coordinate travel, prepare briefing materials, and oversee day-to-day office operations, vendor relations, and events.

Qualifications

• 3+ years of experience providing executive support to C-suite or founders.
• Experience in technology, startup, venture-backed, or high-growth companies preferred.
• Ability to manage multiple executives and shifting priorities with discretion.

Responsibilities

• Provide high-level administrative support to two Co-Founders and act as gatekeeper.
• Manage complex calendars across time zones and protect executive time.
• Coordinate complex domestic and international travel arrangements.

Skills

Calendar management

Travel coordination

Executive support

Discretion & confidentiality

Problem-solving

Education

Bachelor's degree

Tools

Google Workspace

AI-enabled tools

Job description

LOCATION: Redwood City, CA (in office M-F)

HOURS: 9:00AM-5:00PM with flexibility as needed

COMPENSATION: $140-150K DOE

BACHELOR'S DEGREE: Preferred

We are seeking an exceptionally polished, proactive, and resourceful Executive Assistant/Office Manager to support two Co-Founders of a fast-growing technology startup. This is a high-visibility role for an individual who thrives in an entrepreneurial environment, enjoys being at the center of the business, and can seamlessly balance sophisticated executive support with hands-on office operations.

Responsibilities of the Executive Assistant:

• Provide high-level, proactive administrative support to two Co-Founders, serving as a trusted partner and gatekeeper.
• Manage complex, frequently changing calendars across multiple time zones, strategically prioritizing meetings and protecting the Co-Founders' time.
• Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.
• Prepare the Co-Founders for meetings by organizing agendas, briefing materials, presentations, and relevant background information.
• Coordinate internal and external meetings with investors, board members, clients, partners, and senior executives.
• Manage meeting follow-ups, action items, and key deadlines to ensure timely execution.
• Own the day-to-day operations of the company's office, ensuring it is organized, welcoming, and functioning efficiently.
• Serve as the primary point of contact for office vendors, building management, IT, maintenance, cleaning, security, and other service providers.
• Manage office supplies, equipment, pantry, snacks, and general workplace needs.
• Coordinate office events, team gatherings, celebrations, happy hours, lunches, and company-wide meetings.
• Serve as a professional liaison between the Co-Founders and employees, investors, clients, partners, and other external stakeholders.
• Draft and manage correspondence, communications, presentations, and other confidential materials.
• Handle highly sensitive business and personal information with discretion and sound judgment.
• Assist with special projects and ad hoc initiatives on behalf of the Co-Founders.
• Anticipate the Co-Founders' needs and proactively identify solutions before issues arise.
• Take ownership of cross-functional projects and initiatives as assigned by the Co-Founders.

Requirements of the Executive Assistant:

• 3+ years of experience supporting C-suite executives, founders, entrepreneurs, or senior leaders.
• Previous experience in a technology, startup, venture-backed, or high-growth company strongly preferred.
• Experience supporting multiple executives simultaneously in a fast-paced environment strongly preferred.
• Highly proficient in Google Workspace; comfortable learning new technology and AI-enabled tools.
• Strong project management skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and follow-through.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Highly proactive and solutions-oriented with excellent judgment.
• Comfortable operating in an environment where priorities can shift quickly and processes are still being built.
• Ability to work independently, take ownership, and anticipate needs without constant direction.