Executive Assistant

Newsletter Jobs; Omaha (NE); On-site; USD 55,000 - 75,000; Full time

Job summary

Newsletter Jobs is seeking an Executive Assistant to provide comprehensive administrative support to the CEO in Omaha, NE. This on-site role handles calendars, meetings, travel, expense reports, and executive correspondence, while safeguarding confidential information and drafting high-quality documents.

The ideal candidate will have strong organizational, communication, and independence, with experience supporting executives and managing multiple priorities in a fast-paced environment.

Qualifications

• Experience in executive administrative support and calendar management.
• Experience handling expense reports and related financial docs.
• Excellent written and verbal communication with internal and external stakeholders.
• Strong organizational and time-management abilities, meeting deadlines.

Responsibilities

• Manage CEO calendar and coordinate meetings and travel arrangements.
• Prepare expense reports and organize executive correspondence.
• Draft and edit documents and create presentations for leadership.
• Support internal and external communications and meeting preparation.
• Assist with follow-up tasks and general administrative duties for the executive team.

Skills

Calendar management

Meeting coordination

Executive support

Communication skills

Education

High school diploma

Bachelor’s degree preferred

Tools

Email

Spreadsheets

Word processing

Presentation software

Job description

Role Description

The Executive Assistant will provide comprehensive executive administrative support to the CEO, ensuring efficient day-to-day operations. This full-time, on-site role in Omaha, NE includes managing calendars, scheduling meetings, coordinating travel, preparing expense reports, and organizing executive correspondence. The position involves handling confidential information, drafting and editing documents, creating presentations, and supporting internal and external communications. The Executive Assistant will also assist with meeting preparation, follow-up tasks, and general administrative support, helping the executive team stay organized and focused on strategic priorities.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Candidates should possess experience with Expense Reports and related financial documentation, ensuring accuracy and timeliness.
• Candidates should possess excellent Communication skills, both written and verbal, for interacting with internal stakeholders and external partners.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Proficiency with office productivity tools (e.g., email, spreadsheets, word processing, presentation software).
• Ability to maintain confidentiality, demonstrate sound judgment, and work independently
• Previous experience supporting executives or senior leaders or in project management
• High school diploma required; bachelor’s degree in business, administration, or related field preferred.