Executive Assistant

Trouvaille Imports; Newport Beach (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Trouvaille Imports is seeking an exceptional Executive Assistant to work directly with the founder and help lead the daily execution of our luxury interiors and garden brand. This on-site role is based in Costa Mesa, CA, and requires outstanding organization, proactive problem solving, and the ability to handle shifting priorities with poise.

You will oversee scheduling, showroom and vendor coordination, deliveries and installations, and daily reporting, with responsibilities spanning events,

Qualifications

• Exceptional organization and attention to detail.
• Proactive problem solving and anticipation of needs.
• Calm, polished, and solutions-focused under pressure.
• Excellent written and verbal communication.

Responsibilities

• Manage founder scheduling, communications, and daily priorities.
• Coordinate showroom, warehouse, vendors, and team activities.
• Oversee deliveries, installations, purchasing, and logistics.
• Track project timelines, tasks, and follow-through.

Skills

Exceptional organization

Proactive

Calm under pressure

Communication skills

Discretion & reliability

Flexibility

Team accountability

Founder support experience

Job description

WE’RE HIRING: EXECUTIVE ASSISTANT & RIGHT HAND TO THE FOUNDER

Trouvaille Imports is looking for an exceptional Executive Assistant to work directly alongside our founder and help lead the daily execution of our rapidly growing luxury interiors and garden brand.

This is not a traditional desk-only assistant role. We need someone highly organized, resourceful, emotionally intelligent, and genuinely energized by a fast-paced, hands-on environment. You must be able to anticipate needs, solve problems independently, manage shifting priorities, and follow every detail through to completion.

You’ll help oversee:

• Founder scheduling, communication, and daily priorities
• Showroom, warehouse, vendor, and team coordination
• Deliveries, installations, purchasing, and operational logistics
• Project timelines, task lists, and consistent follow-through
• Events, client appointments, and brand initiatives
• Research, errands, and occasional personal-assistant responsibilities
• Daily reporting, documentation, and keeping the founder informed

The right person is:

• Exceptionally organized and detail-oriented
• Proactive—you identify what needs attention before being asked
• Calm, polished, and solutions-focused under pressure
• Comfortable holding team members and vendors accountable
• An excellent written and verbal communicator
• Discreet, loyal, dependable, and highly accountable
• Flexible when business priorities shift
• Willing to jump in wherever needed—no task is beneath you
• Experienced supporting a founder, executive, or high-growth business

This position is fully on-site in Costa Mesa, California. It requires someone who understands that growing an extraordinary company takes urgency, ownership, flexibility, and heart.

Schedule: Full-time, Tuesday–Saturday

Compensation: $[INSERT RANGE] annually, depending on experience

ABOUT TROUVAILLE IMPORTS

Trouvaille Imports is a luxury destination for one-of-a-kind antique limestone, rare European finds, sculptural vessels, specimen trees, and extraordinary pieces collected from around the world. Every piece is hand-selected, never replicated, and chosen for the story, soul, and beauty it brings to a space.